Department Operations & Student Services Coordinator

Opt For Healthy Living; California, Northern (MO, KY); Hybrid; USD 56,000 - 60,000; Full time

Job summary

San José State University seeks a Department Support Coordinator to provide administrative and academic program support across Humanities, Linguistics, and World Languages departments. You will be the front-line resource for students, faculty, staff and visitors, enabling smooth daily operations and program activities.

The role emphasizes front-desk duties, event coordination, financial processing, and maintaining records, with opportunities to work on modernization initiatives and AI-aware

Qualifications

• High school diploma or technical/vocational program.
• Two years of related office work experience or equivalent.
• Bachelor's degree or equivalent experience preferred.

Responsibilities

• Provide front-office support and handle inquiries for students and staff.
• Coordinate department events, meetings, and faculty schedules.
• Process purchase requisitions, direct pays, and scholarship requests.
• Maintain electronic files, websites, and department communications.
• Support academic programs by posting class cancellations and resource provisioning.

Skills

Excellent communication

Advanced Linux administration

Scripting and automation

System architecture and virtualization

Analytical problem solving

Project management

Stakeholder communication

Education

Bachelor's degree or equivalent experience

High school diploma or technical/vocational program

Tools

Microsoft Office

Google Suite

Web development/maintenance

Job description

San José State University seeks a Department Support Coordinator to provide administrative and academic program support across Humanities, Linguistics, and World Languages departments. You will be the front-line resource for students, faculty, staff and visitors, enabling smooth daily operations and program activities.

The role emphasizes front-desk duties, event coordination, financial processing, and maintaining records, with opportunities to work on modernization initiatives and AI-aware