Student Services Administration Professional II, Linguistics

University of Arizona College of Medicine - Phoenix; Tucson, Northern (AZ, KY); Hybrid; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Tuition reduction

Paid time off

Job summary

The University of Arizona’s Department of Linguistics invites applications for the Program Coordinator role, supporting curriculum and enrollment across undergraduate and graduate programs, along with administrative duties for the department.

They will work alongside other staff and faculty to ensure all programs operate properly and provide additional program coordination support for small degree programs within the college.

Qualifications

• Knowledge with higher education policies, practices, and administrative processes.
• Knowledge of Microsoft Excel or other spreadsheet applications.
• Skill in coordinating and communicating policies and procedures across university systems and departments.

Responsibilities

• Assist with registration of undergraduate and graduate students to ensure all students are registered for independent studies, internships, thesis, research, dissertation units preceptors and direct research.
• Responsible for submitting new courses, modifications, and course deletions for undergraduate and graduate programs.
• Maintain and update schedule of classes.
• Monitor class enrollments, SCH, majors and support the administrative and business staff with the temporary teaching budget, teaching assignments and reporting.
• Submit department proposals for new majors, minors and certificates.
• Support directors of Undergraduate and Graduate studies and Undergraduate Studies Curriculum Committees.
• Maintaining student departmental files, course syllabi, teacher course evaluations, change of grade forms, etc.
• Maintain and process external award process.
• Coordinate graduate student admission process to include processing applications, communication with applicants, admission letters and GradApp system management.
• Assist with TA and RA assignments this includes preparing letters, distributing contracts and performance evaluations.
• Coordinate written and oral comprehensive exams, PhD defenses and program assessments.
• Maintain graduate student files and handbook.
• Process external awards for Scholarships, Fellowships and Placeholders.
• Attend relevant department meetings and provide support including maintaining meeting notes and agendas.
• Coordinate and assist department personnel on logistics for travel, recruitment, orientation and graduation events, committee meetings, orientations, speaker visits, retreats, and outreach activities.
• Assist staff with additional projects.
• Maintain and update departmental website, social media, video displays and promotional materials.
• Coordinate the faculty Promotion and Tenure process.
• Assist with reporting including Academic Program Review / Accreditation.

Skills

Higher education policies

Microsoft Excel

Coordination across university systems

Education

Bachelor's degree

Job description

Student Services Administration Professional II, Linguistics

Student Services Administration Professional II, Linguistics

Posting Number req27073

Department Linguistics

Department Website Link https://linguistics.arizona.edu/

Location Tucson Campus

Address Tucson, AZ USA

Position Highlights

The University of Arizona's department of Linguistics invites you to apply to the role of Program Coordinator. The successful candidate is responsible for curriculum and enrollment for all academic programs and administrative support for the Department of Linguistics. They will work alongside other staff and faculty to ensure all programs operate appropriately and provides additional program coordination support for small degree programs in the college as well.

At the College of Social and Behavioral Sciences (SBS), we work to investigate ideas, transform social conditions, and tell unheard stories. We prepare students, engage in research, and collaborate with community partners to address everyday challenges, be thoughtful problem-solvers, and build solidarity with others across the world. We are rooted in the unique sense of place in our Borderlands region. With more than 30 SBS majors, the College of SBS has a portfolio of competitive and highly ranked graduate programs. Seven of our graduate programs are nationally ranked in the top 25, including top 5 programs in anthropology, geography, political philosophy, and creative nonfiction. With a wide range of subjects to choose from, our students can explore subjects ranging from ancient philosophy to artificial intelligence.

Visa sponsorship is not available for this position.

• Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

Curriculum & Enrollment Coordination

• Assist with registration of undergraduate and graduate students to ensure all students are registered for independent studies, internships, thesis, research, dissertation units preceptors and direct research
• Responsible for submitting new courses, modifications, and course deletions for undergraduate and graduate programs.
• Maintain and update schedule of classes.
• Monitor class enrollments, SCH, majors and support the administrative and business staff with the temporary teaching budget, teaching assignments and reporting.
• Submit department proposals for new majors, minors and certificates.
• Support directors of Undergraduate and Graduate studies and Undergraduate Studies Curriculum Committees.
• Maintaining student departmental files, course syllabi, teacher course evaluations, change of grade forms, etc.
• Maintain and process external award process.

Graduate Coordination

• Coordinate graduate student admission process to include processing applications, communication with applicants, admission letters and GradApp system management.
• Assist with TA and RA assignments this includes preparing letters, distributing contracts and performance evaluations.
• Coordinate written and oral comprehensive exams, PhD defenses and program assessments.
• Maintain graduate student files and handbook.
• Process external awards for Scholarships, Fellowships and Placeholders.

Administrative Support

• Attend relevant department meetings and provide support including maintaining meeting notes and agendas.
• Coordinate and assist department personnel on logistics for travel, recruitment, orientation and graduation events, committee meetings, orientations, speaker visits, retreats, and outreach activities.
• Assist staff with additional projects.
• Maintain and update departmental website, social media, video displays and promotional materials.
• Coordinate the faculty Promotion and Tenure process.
• Assist with reporting including Academic Program Review / Accreditation.

Knowledge, Skills, and Abilities

• Knowledge with higher education policies, practices, and administrative processes.
• Knowledge of Microsoft Excel or other spreadsheet applications.
• Skill in coordinating and communicating policies and procedures across university systems and departments.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Bachelor’s degree.
• Experience with linguistics, including coursework, class selection, and academic scheduling.
• Experience with Native American Tribes, community members, and Tribal leaders.

FLSA

Exempt

Full Time/Part Time Full Time

Number of Hours Worked per Week 40

Job FTE 1.0

Work Calendar Fiscal

Job Category Student Services

Benefits Eligible Yes - Full Benefits

Rate of Pay DOE

Compensation Type salary at 1.0 full-time equivalency (FTE)

Grade 6

Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

Compensation Guidance The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator .

Career Stream and Level PC2

Job Family Student Services Admin

Job Function Student Services

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies 1

Contact Information for Candidates

Kimberley Young
Business Manager, Sr.
[e-mail]

Open Date 9/23/2026

Open Until Filled Yes

Documents Needed to Apply Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].