Lifestyle Admin & Events Coordinator

FirstService Residential; Haines City (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Free gym access

Swimming pools

Job summary

FirstService Residential is seeking a full-time Lifestyle Administrative Assistant to provide a broad range of administrative and clerical support for the Lifestyle Department in a fast-paced community environment.

The role involves managing calendars, coordinating events, handling calls, travel arrangements, and preparing materials for meetings. Strong organizational and communication skills are essential to succeed in this position.

Qualifications

• Proficient with Microsoft Word, Excel, mass email, and database management.
• Administrative background with office experience.
• Excellent interpersonal, organizational, and communication skills.
• Strong multi-tasking and self-starting abilities.
• Able to work independently and as part of a team.
• Positive, friendly, and customer-service oriented.
• Ability to maintain positivity and diplomacy in a fast-paced environment.

Responsibilities

• Provide administrative, clerical, or other support to maintain workflow and organization.
• Answer and screen incoming calls and direct to staff; handle messages.
• Manage calendars, arrange meetings, plan conferences, and arrange travel.
• Prepare materials for meetings and distribute communications.
• Conduct research and prepare presentations, reports, and analyses.
• Support special projects.
• Handle photocopying, faxing, and voicemail routing.
• Other duties as assigned.

Skills

Interpersonal skills

Office management

Communication

Multitasking

Critical thinking

Problem solving

Team player

Independent worker

Customer service

Positive attitude

Tools

Microsoft Word

Excel

Mass email

Database management

Job description

FirstService Residential is seeking a full-time Lifestyle Administrative Assistant to provide a broad range of administrative and clerical support for the Lifestyle Department in a fast-paced community environment.

The role involves managing calendars, coordinating events, handling calls, travel arrangements, and preparing materials for meetings. Strong organizational and communication skills are essential to succeed in this position.