Licensing & Exams Administrative Specialist

Jobtailor; Arizona; On-site; USD 38,000 - 54,000; Full time

Job summary

Jobtailor is seeking an experienced Administrative Assistant in Arizona to provide reception services for the Certification and Licensing Division and the office of the Presiding Disciplinary Judge. You will greet the public, answer the division's phone line, and direct or respond to inquiries.

This role requires multitasking administrative support across division programs, scheduling meetings and hearings, processing mail and payments, and proctoring in-person exams.

Qualifications

• High school diploma or GED required.
• At least three years of administrative experience.
• Thorough knowledge of Microsoft Word, including formatting and merging documents.
• Ability to organize, prioritize tasks, and work with minimal supervision.
• Strong verbal and written communication skills.
• Experience drafting and editing documents.
• Professional demeanor in a diverse environment.

Responsibilities

• Provide reception services for the Certification and Licensing Division and the Presiding Disciplinary Judge office.
• Greet and assist the public.
• Answer the division’s phone line and route inquiries.
• Provide multitasking administrative support across division programs.
• Schedule meetings and hearings.
• Process mail and payments.
• Proctor in-person exams.
• Plan and manage workflow and decisions affecting procedures.
• Review and distribute information, inquiries, and funds across formats.
• Handle application intake for all programs and renewals.
• Issue Certificates of Good Standing.
• Assist with Arizona Bar Examination logistics.
• Maintain accurate files and records.
• Support Legal Service Innovations by communicating with applicants and maintaining documents.
• Maintain confidentiality of information and documents.

Skills

Administrative Experience

Strong Verbal and WrittenCommunication

Organizational Skills

Initiative and Prioritization

Professionalism

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Proofreading Tools

Job description

Jobtailor is seeking an experienced Administrative Assistant in Arizona to provide reception services for the Certification and Licensing Division and the office of the Presiding Disciplinary Judge. You will greet the public, answer the division's phone line, and direct or respond to inquiries.

This role requires multitasking administrative support across division programs, scheduling meetings and hearings, processing mail and payments, and proctoring in-person exams.