Education Department Executive Assistant

Jobtailor; Flagstaff (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor in Flagstaff, AZ seeks an experienced Administrative Assistant to support senior management and Directors. You will manage calendars, coordinate meetings, prepare reports, and handle confidential communications with discretion.

The role requires strong Microsoft Office skills, calendar management, meeting coordination, and the ability to multitask across multiple departments while maintaining high confidentiality and process quality.

Qualifications

• High school diploma or GED required; bachelor's degree preferred.
• Minimum four years in administrative or executive support and two years in customer relations.
• Excellent oral and written communication, time management, and attention to detail.

Responsibilities

• Manage administrative requests, high-level assignments, and queries from senior managers and Directors.
• Organize, schedule, and manage Directors' calendars and administrative workflows.
• Plan and facilitate meetings, including Committee, Director, and senior management meetings.
• Take attendance, notes, and meeting minutes and distribute them as requested.
• Prepare reports and spreadsheets, maintain databases, and ensure workflow and approvals.
• Write and distribute emails, correspondence, letters, forms, and other documents on behalf of senior management and Directors.
• Maintain calendars, office policies and procedures, filing systems, and office supplies.
• Book travel arrangements and prepare, reconcile, and submit expense reports.
• Liaise with executive assistants and senior administrative assistants to handle senior management requests and queries.
• Maintain rapport with senior management, Directors, customers, managers, and employees.
• Set and manage department priorities and workflow.
• Provide confidential administrative support and communicate potential problems.

Skills

Communication

Organization

Time management

Attention to detail

Multitasking

Problem solving

Customer relations

Education

High School Diploma or GED

Bachelor's Degree Preferred

Tools

Microsoft Office

Excel

PowerPoint

Teams

Zoom

Kronos

Lawson

Oracle

Halogen

Midas

Business Objects

Job description

Jobtailor in Flagstaff, AZ seeks an experienced Administrative Assistant to support senior management and Directors. You will manage calendars, coordinate meetings, prepare reports, and handle confidential communications with discretion.

The role requires strong Microsoft Office skills, calendar management, meeting coordination, and the ability to multitask across multiple departments while maintaining high confidentiality and process quality.