Licensing Coordinator — Hybrid, Pop-Culture Licensing

Hot Topic; California (MO); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

On-site cafe

Fitness center

Chiropractor

Masseuse

Employee discounts

PTO

Tuition reimbursement

Job summary

Hot Topic HQ in City of Industry, CA is hiring a Licensing Coordinator to support the Licensing Team. You will manage the licensed product process from concept to distribution, photograph and ship samples, and track contractual compliance with licensors and internal teams.

The role is hybrid, three days per week on-site, requiring strong organization and proactive communication to keep licensing projects on schedule.

Qualifications

• Bachelor's degree preferred or relevant experience.
• Licensing understanding a plus.
• Strong attention to detail for compliance and audit purposes.
• Good time management and ability to manage multiple deadlines.
• Proactive, independent and reliable in a fast-paced environment.

Responsibilities

• Oversee all aspects of the licensed product process from concept to distribution for multiple licenses.
• Photograph and ship samples.
• Track compliance and adherence to contractual requirements with the Licensing Specialist.
• Monitor contract status from negotiation through execution.
• Coordinate and maintain accuracy of product tracking sheets, licensor submission portals, royalty and sales reports.
• Serve as main contact for internal communication regarding contractual rights and obligations.
• Attend meetings and respond to follow ups as needed.
• Act as the point person for licensor requests and communicate key issues.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Education

Bachelor's degree or relevant experience

Job description

Hot Topic HQ in City of Industry, CA is hiring a Licensing Coordinator to support the Licensing Team. You will manage the licensed product process from concept to distribution, photograph and ship samples, and track contractual compliance with licensors and internal teams.

The role is hybrid, three days per week on-site, requiring strong organization and proactive communication to keep licensing projects on schedule.