Licensing Coordinator

Hottopic; California (MO); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Hottopic in California seeks a detailed Licensing Coordinator to join the Licensing Team. This hybrid role includes administrative duties, managing licensed products, and coordinating with internal and external teams.

A Bachelor’s degree is preferred, along with strong organizational and communication skills. The position requires overseeing licensing processes and ensuring compliance while handling multiple projects and deadlines effectively.

Qualifications

• Bachelor’s degree preferred or relevant experience.
• Heavy data entry familiarity required.
• High level of organization and ability to manage multiple projects.

Responsibilities

• Oversee all aspects of the licensed product process.
• Photograph and ship samples.
• Track compliance and adherence to contractual requirements.
• Monitor contract status and coordinate product tracking.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Data entry familiarity

Education

Bachelor’s degree or relevant experience

Job description

Do you love Pop Culture? Are you organized, passionate, and detail oriented? Then we invite you to join our Licensing Team here at Hot Topic as a Licensing Coordinator. Our Licensing Coordinators will work alongside our Licensing Specialist and support the Hot Topic Licensing team. This role offers administrative support to the in-house licensing team as well as communicates and follows up with internal teams and external licensing partners.

This role operates on a hybrid schedule and will require to work from our HQ located in the City of Industry, CA 3 days a week.

Responsibilities

• Oversee all aspects of the licensed product process from concept to distribution for multiple licenses
• Photograph and ship samples
• Track compliance and adherence to all contractual requirements with the Licensing Specialist
• Monitor contract status from negotiation through execution
• Coordinate and maintain accuracy of product tracking sheets, licensor submission portals, royalty reports, sales reports and SKU set up
• Main contact for internal communication regarding contractual rights and obligations
• Attend internal and external meetings, and respond to follow ups as needed
• Serve as the point person for licensor requests, and work closely to communicate key issues and resolve potential issues
• Performs other duties as assigned

Qualifications

• Bachelor’s degree preferred or relevant experience
• Licensing understanding a plus
• Heavy data entry familiarity
• Must have strong attention to detail for compliance and audit purposes
• High level of organization and ability to manage multiple projects with various deadlines
• Excellent time management skills to help successfully prioritize and complete projects on time
• Strong follow-through
• Proven communication skills; must be articulate and professional both in written and verbal forms
• Ability to work proactively, independently and reliably under tight timeframes in a fast-paced environment
• Regularly required to sit, stand
• Occasionally will lift/move samples up to 10 pounds