Licensing Coordinator

Hot Topic; California (MO); Hybrid; USD 52,000 - 66,000; Full time

Benefits offered by this job

On-site cafe

Fitness center

Chiropractor

Masseuse

Employee discounts

PTO

Tuition reimbursement

Job summary

Hot Topic HQ in City of Industry, CA is hiring a Licensing Coordinator to support the Licensing Team. You will manage the licensed product process from concept to distribution, photograph and ship samples, and track contractual compliance with licensors and internal teams.

The role is hybrid, three days per week on-site, requiring strong organization and proactive communication to keep licensing projects on schedule.

Qualifications

• Bachelor's degree preferred or relevant experience.
• Licensing understanding a plus.
• Strong attention to detail for compliance and audit purposes.
• Good time management and ability to manage multiple deadlines.
• Proactive, independent and reliable in a fast-paced environment.

Responsibilities

• Oversee all aspects of the licensed product process from concept to distribution for multiple licenses.
• Photograph and ship samples.
• Track compliance and adherence to contractual requirements with the Licensing Specialist.
• Monitor contract status from negotiation through execution.
• Coordinate and maintain accuracy of product tracking sheets, licensor submission portals, royalty and sales reports.
• Serve as main contact for internal communication regarding contractual rights and obligations.
• Attend meetings and respond to follow ups as needed.
• Act as the point person for licensor requests and communicate key issues.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Education

Bachelor's degree or relevant experience

Job description

Hot Topic HQ - City of Industry, California - Full-time

Description

Do you love Pop Culture? Are you organized, passionate, and detail oriented? Then we invite you to join our Licensing Team here at Hot Topic as a Licensing Coordinator. Our Licensing Coordinators will work alongside our Licensing Specialist and support the Hot Topic Licensing team. This role offers administrative support to the in-house licensing team as well as communicates and follows up with internal teams and external licensing partners.

This role operates on a hybrid schedule and will require to work from our HQ located in the City of Industry, CA 3 days a week.

Pay range

Please note the pay range for this position starts as listed in the job posting, but other factors such as an individual’s education, location, meeting the minimum job requirements for the role, training and experience, will determine the final salary for potential new hires.At this time, we are not able to support new employment-based visa sponsorships due to current business needs and resource limitations. Should our sponsorship capabilities change in the future, we will update our process accordingly.

WHAT YOU'LL DO

• Oversee all aspects of the licensed product process from concept to distribution for multiple licenses
• Photograph and ship samples
• Track compliance and adherence to all contractual requirements with the Licensing Specialist
• Monitor contract status from negotiation through execution
• Coordinate and maintain accuracy of product tracking sheets, licensor submission portals, royalty reports, sales reports and SKU set up
• Main contact for internal communication regarding contractual rights and obligations
• Attend internal and external meetings, and respond to follow ups as needed
• Serve as the point person for licensor requests, and work closely to communicate key issues and resolve potential issues
• Performs other duties as assigned

WHAT YOU'LL NEED

• Bachelor’s degree preferred or relevant experience
• Licensing understanding a plus
• Must have strong attention to detail for compliance and audit purposes
• High level of organization and ability to manage multiple projects with various deadlines
• Excellent time management skills to help successfully prioritize and complete projects on time
• Strong follow-through
• Proven communication skills; must be articulate and professional both in written and verbal forms
• Ability to work proactively, independently and reliably under tight timeframes in a fast-paced environment
• Regularly required to sit, stand
• Occasionally will lift/move samples up to 10 pounds.
• I agree to receive text messages from Hot Topic, Inc. to the telephone number provided above for purposes related to my job application and job recruitment at Hot Topic.

This is what we do to be successful and how we do it.

Since our first store opening in 1989, we've been leading the way in bringing music and pop culture to the masses. We're now at over 600 stores and counting across the U.S. and Canada. Working at our stores means you're taking a huge part in delivering the fandom.

All the (not so) small things

Benefits are a big deal, and we've got you covered. Medical, Dental, Vision, Retirement and so much more. Add in employee discounts, PTO, and tuition reimbursement and you're walking away flashing some bling.

Our HQ is based in the City of Industry, CA in a newly designed, converted warehouse space. We have an open, collaborative work environment (no iron gates. Well...maybe :) with some sweet perks: on-site cafe, fitness center, chiropractor, & masseuse.

We have superpowers. Being invisible isn't one of them.

Come see what's under our cape - check us out on LinkedIn.