Licensing & Compliance Coordinator - Part-Time Onsite

Beacon Hill; Sandy Springs (GA); On-site; USD 24,000 - 27,000; Part time

Job summary

Beacon Hill is seeking a detail-oriented Licensing Administrative Coordinator to support licensing, compliance, and transaction-related activities across business acquisitions and ownership transitions.

This role is ideal for an organized professional who thrives in a project-based environment, can manage shifting priorities, and is comfortable handling confidential information with accuracy and discretion.

Qualifications

• Experience in administrative, operations, compliance, or project support.
• Ability to handle confidential information with care and discretion.
• Strong organizational and record-keeping skills; attention to detail.
• Proficiency with Excel and managing spreadsheets and tracking systems.
• Effective written and verbal communication; reliable follow-through.
• Ability to adapt to changing priorities and workloads; independent work style.

Responsibilities

• Research and obtain required licenses for assigned locations.
• Build, maintain, and update tracking spreadsheets for licenses, expiration dates, and jurisdictional requirements.
• Monitor license renewals and maintain accurate compliance records.
• Upload and organize licensing documentation within designated shared folders.
• Support due diligence initiatives by gathering documentation and tracking requirements.
• Assist with licensing application preparation and document collection.
• Prepare application packets requiring signatures and route for approval.
• Track employee information, compliance requirements, fingerprints, background screening requests, and related documentation.
• Coordinate requests from managers and internal stakeholders.
• Prepare and distribute change-of-ownership notifications to appropriate jurisdictions.
• Update databases and records following transaction closeouts.
• Scan, save, and organize final documentation and closure correspondence.
• Maintain organized SharePoint folders and transaction files.
• Participate in regular team check-ins and priority planning meetings.
• Manage multiple projects simultaneously while adapting to changing business needs.

Skills

Organizational skills

Communication skills

Confidential information handling

Microsoft Excel

Documentation

Follow-through

Prioritization

Independent work

Tools

Microsoft SharePoint

Compliancy

Microsoft Office Suite

Job description

Beacon Hill is seeking a detail-oriented Licensing Administrative Coordinator to support licensing, compliance, and transaction-related activities across business acquisitions and ownership transitions.

This role is ideal for an organized professional who thrives in a project-based environment, can manage shifting priorities, and is comfortable handling confidential information with accuracy and discretion.