Licensing & Compliance Coordinator

Harmony Senior Services; Charleston (SC); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

401k Benefits

Referral Bonuses

Career Development

Work-Life Balance

Flexible Scheduling

Telehealth & HSA Options

Job summary

Harmony Senior Services is seeking a Licensing Coordinator in Charleston to manage end-to-end licenses, permits, and registrations for our communities. This role ensures compliance with state, federal, and local regulations and coordinates with internal teams and regulators to secure timely approvals.

The position emphasizes meticulous license administration, data integrity, and proactive process enhancements to minimize risk and maximize operational efficiency.

Qualifications

• High School Diploma or equivalent; Bachelor’s degree preferred.
• Experience in administrative support, regulatory compliance, or licensing roles.
• Industry knowledge of assisted living or regulated environments preferred.
• Ability to manage licenses and renewals with accuracy.

Responsibilities

• Compile, review, and submit applications for new licenses and renewals.
• Monitor license expiration dates and maintain license databases.
• Act as liaison with government agencies and licensors to resolve issues.
• Maintain organized records for audit readiness (physical and digital).
• Prepare monthly reports on licensing status, costs, and trends for management.
• Identify bottlenecks and suggest process improvements to increase efficiency.

Skills

Attention to Detail

Communication

Technical Proficiency

Organizational Skills

Analytical Ability

Education

High School Diploma or equivalent

Bachelor’s degree or higher in Business, Marketing, or related field

Tools

Microsoft Office Suite

Excel

Licensing databases/CRM systems

Job description

Harmony Senior Services is seeking a Licensing Coordinator in Charleston to manage end-to-end licenses, permits, and registrations for our communities. This role ensures compliance with state, federal, and local regulations and coordinates with internal teams and regulators to secure timely approvals.

The position emphasizes meticulous license administration, data integrity, and proactive process enhancements to minimize risk and maximize operational efficiency.