Licensing Coordinator

Harmony Senior Services LLC; South Carolina; On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

401k benefits

Career development & training

Flexible scheduling

Job summary

Harmony Senior Services is seeking a Licensing Coordinator in Charleston, SC to manage the end-to-end lifecycle of licenses, permits, and registrations across communities based at 34 Broad Street, Charleston, SC 29401.

You will collaborate with legal, finance, and operations to ensure 100% regulatory compliance, maintain audit-ready records, and optimize renewal processes for multiple facilities in the portfolio.

Qualifications

• High School diploma or equivalent; bachelor’s degree preferred.
• 1–3 years in administrative support, regulatory compliance, or licensing.
• Experience with licensing databases or CRM systems; Excel proficiency.

Responsibilities

• Compile, review, and submit license applications and renewals.
• Track license expirations and ensure 100% regulatory compliance.
• Serve as liaison with government agencies and licensors.
• Maintain organized records for audit readiness.
• Prepare monthly licensing status and cost reports.
• Identify bottlenecks and suggest workflow improvements.

Skills

Attention to Detail

Communication

Technical Proficiency

Organizational Skills

Analytical Ability

Education

High School Diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office

Excel

Licensing databases / CRM

Job description

34 Broad Street, Charleston, South Carolina 29401

The Licensing Coordinator is responsible for managing the end-to-end lifecycle of licenses, permits, and registrations for communities managed by Harmony Senior Services. This role ensures that all licensed operations comply with state, federal, and local regulations. The Licensing Coordinator facilitates the application and renewal processes for business-critical licenses. They serve as the primary liaison between internal departments (legal, finance, operations) and external regulatory agencies or licensors to ensure timely approvals and uninterrupted business activities.

Key Duties and Responsibilities

• Application Management: Compile, review, and submit accurate applications for new licenses and required renewals.
• Compliance Tracking: Monitor license expiration dates and maintain comprehensive databases to ensure 100% compliance with all legal and regulatory licenses and permits standards.
• Application Liaison: Act as the point of contact for government agencies and licensors to resolve discrepancies or issues with licensing applications.
• Record Keeping: Maintain organized physical and digital records of all licenses, permits, and correspondence for audit readiness.
• Reporting & Analysis: Prepare monthly reports on licensing status, productivity trends, and associated costs for management review.
• Process Improvement: Identify bottlenecks in the licensing workflow and recommend enhancements to increase efficiency and accuracy.

Required Skills and Qualifications

• Attention to Detail: Exceptional accuracy in managing sensitive legal documentation and verifying data.
• Communication: Strong written and verbal skills to explain complex regulatory requirements to diverse audiences.
• Technical Proficiency: Mastery of Microsoft Office Suite (especially Excel) and experience with licensing databases or CRM systems.
• Organizational Skills: Proven ability to manage multiple projects simultaneously under strict deadlines.
• Analytical Ability: Skill in interpreting state/federal laws and analyzing complex problems to find compliant solutions.

Education and Experience

• Education: Requires a High School Diploma or equivalent; Prefer a Bachelor’s degree or higher in Business, Marketing, or a related field.
• Experience: Prefer 1–3 years of experience in administrative support, regulatory compliance, or licensing-related roles.
• Industry-specific knowledge of assisted living and secure care environments is preferred.

Must be in good physical condition and be able to sit, stand, bend, kneel, walk, and lift to 50 lbs.

I have read and understand the responsibilities of the Licensing Coordinator position. I possess the qualifications indicated and can carry out the identified responsibilities.

Why Harmony?

• 401k + Fulltime & Part-time Benefits Packages Employee Referral Bonus + Incentives (free meals, movie tickets, dining, automotive deals, retail discounts, finance/legal, consulting, electronics, and more!)
• Training, Development & Career Laddering Great work-life balance Flexible Scheduling Telehealth + Flex Spending + Health Savings Account Options

Harmony Senior Services is a certified Great Place To Work and one of the country’s fastest growing companies in the luxury senior living industry offering independent living, assisted living, and memory care in 45+ locations across the United States. Harmony Senior Services was founded on the belief that people deserve access to high quality senior living options. It is our honor to provide each resident, family member, and associate with the same care, compassion, and respect we would for our own family. We are a family serving families. Our team members are the foundation of the Harmony family, and we strive to create an environment where everyone feels safe, supported, and valued. We are passionate about serving our residents and their families while fostering a meaningful and fulfilling workplace for our team.

Begin your journey with Harmony Senior Services and join one of the leaders in the senior living industry today!

Equal Opportunity Employer

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other legally protected status. We are committed to fostering a diverse and inclusive workplace.