Licensing Applications Specialist - Data Entry & Docs

New York State Center for Recruitment & Public Service; City of Schenectady (NY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

13 paid holidays

Paid sick leave

Health insurance options

Retirement benefits

Job summary

New York State Center for Recruitment & Public Service is seeking an Office Assistant 3 to manage the Licensing Bureau application process, including data entry into the bureau's databases and imaging of documents for the electronic repository.

Duties include reviewing gaming-related applications, researching reports, drafting approval letters, communicating with applicants about deficiencies, and maintaining workflow across internal systems to ensure compliance with licensing procedures.

Qualifications

• One year of clerical experience.
• Permanent Qualification: Candidates must currently be a permanent Office Assistant 2 OR be reachable for appointment on the current Office Assistant 2 eligible list; OR Transfer Qualification: eligible for transfer under Section 70.1.
• Non-Competitive Minimum Qualifications: One year of clerical experience.
• This title is part of NY HELPS program; possible non-competitive appointment with qualification criteria.

Responsibilities

• Review and process applications for gaming, horse racing, charitable gaming, and lottery as necessary.
• Process and research DCJS reports on prospective applicants and scan fingerprint information.
• Draft approval letters for applicants of gaming, horse racing, charitable gaming, and lottery as needed after review.
• Communicate with individuals or entities regarding application deficiencies and track responses.
• Enter and maintain workflow in the Bureau’s databases and scan required documents in the electronic system.
• Respond to license status requests and provide information to various parties on agency activities.
• Operate telephones and computers; keep records of communications.
• Prepare written correspondence ensuring disclosures satisfy Commission requirements.

Skills

Clerical experience

Data entry

Job description

New York State Center for Recruitment & Public Service is seeking an Office Assistant 3 to manage the Licensing Bureau application process, including data entry into the bureau's databases and imaging of documents for the electronic repository.

Duties include reviewing gaming-related applications, researching reports, drafting approval letters, communicating with applicants about deficiencies, and maintaining workflow across internal systems to ensure compliance with licensing procedures.