Licensing Administrator

ISHE; Tallahassee (FL); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Saratoga is seeking a Licensing Administrator to manage deadline-driven licensing and compliance tasks for a busy client-focused firm in Tallahassee.

You will prepare state filings across multiple jurisdictions, track submissions, draft cover letters, issue fee checks, and maintain confidential records while coordinating with clients and regulators. A college degree is preferred; proficiency with Excel, PDF tools, Word, and email is required, and growth opportunities are available.

Qualifications

• College degree preferred but not required.
• Must be proficient with Excel, PDFs, Word, and email.
• Insurance licensing background preferred but not mandatory.
• Detail oriented, able to work independently and in a team.

Responsibilities

• Handle licensing projects and deadlines for state filings.
• Set up state regulatory filings per state rules.
• Track filings and ensure submission before deadlines.
• Communicate with clients and regulators; manage electronic documents.
• Draft cover letters and issue fee checks.
• Maintain confidential client records; research licensing issues as needed.

Skills

Excel

PDF manipulation

Word

Email

Attention to detail

Independent work

Team participation

Education

College degree preferred

Tools

PDF software

Job description

Licensing Administrator will handle multiple ongoing deadline-oriented tasks for a busy licensing and compliance firm. Some tasks include, but are not limited to: Client focused / directed licensing projects as requested, setting up state regulatory filings based on 50 different state’s rules and requirements, ensuring client’s filings are complete and submitted to multiple state regulatory agencies on or before strict deadlines set by various state regulatory agencies, tracking client’s filings to ensure receipt and approval by multiple state regulatory agencies, monitor client state-mandated filing fee accounts, high level client communication and follow-up, corresponding with various state agency regulators representing Saratoga on a professional level, managing electronic documents, drafting cover letters, issuing fee checks. Keep client records confidential, occasional research on insurance licensing and compliance issues and state insurance statutes on an as needed basis, and other strict deadline-oriented tasks.

Performs various other duties as needed from time to time.

College degree preferred but not required. Must be proficient in Excel, use of and manipulation of PDF documents (Adobe or other PDF software), Word and e-mail programs. Must have high-speed internet access as much of this work will be conducted via e-mail and electronic transmission. Insurance regulatory licensing background preferred but not mandatory if other qualifications. Must be detail oriented, a self-starter, have a strong moral compass, ability to work independently, autonomously, and as part of a team. Opportunity for growth and advancement. Salary commensurate with qualifications and / or experience.