License and Title Administrator

Hankey Group External; Los Angeles (CA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Paid holidays, vacations and sick days

Medical, dental and vision insurance

401(k) and ESOP after 6 months

Job summary

Hankey Group External is seeking an detail-oriented office coordinator in Los Angeles to manage vehicle titles, registrations, and related documentation. You will process titles, reports, and registrations across rental and accounting software, ensuring accuracy and timeliness.

The role requires speed typing, strong Excel/Outlook skills, and the ability to multitask in a busy environment. This position emphasizes confidentiality and precise record-keeping.

Qualifications

• High school diploma or higher required.
• Typing speed 50+ WPM and 10-key by touch required.
• Proficiency with Excel and Outlook required.
• Detail-oriented and well-organized; able to multitask.

Responsibilities

• Process new titles in the title website and rental software.
• Process wholesale Reports of Sale.
• Process registration of new vehicles.
• Prepare titles for FedEx shipment.
• Release Liability with DMV.
• Maintain an accurate and organized record-keeping system of titles.
• Maintain and reconcile vehicle inventory schedule.
• Scan/Upload documents.
• Post sold vehicles and sales proceeds in car rental and accounting software.
• Enter car information updates to rental software.
• Enter new vehicles in car rental software and vehicle purchase schedule.
• Post acquired vehicles in accounting software and issue payment to Dealers/Manufacturers.
• Prepare flooring funding request packages for newly acquired vehicles.
• Enter funding receipts, curtailments, payoffs and update flooring schedule.
• Assist in miscellaneous projects.
• Handle sensitive correspondence and files professionally.

Skills

Typing 50+ WPM

10-key by touch

Excel

Outlook

Detail oriented

Multitasking

Education

High school diploma or higher

Job description

Responsibilities:

• Process new titles in the title website and rental software
• Process wholesale Reports of Sale
• Process registration of new vehicles
• Prepare titles for FedEx shipment
• Release Liability with DMV
• Maintain an accurate and organized record-keeping system of titles
• Maintain and reconcile vehicle inventory schedule
• Scan/Upload documents
• Post sold vehicles and sales proceed in car rental and accounting software
• Enter car information updates to rental software
• Enter new vehicles in car rental software and vehicle purchase schedule
• Post acquired vehicles in accounting software and issue payment to Dealers/Manufacturers
• Prepare vehicle flooring funding request packages for newly acquired vehicles
• Enter funding receipts, curtailments, payoffs and update/reconcile flooring schedule
• Assist in any miscellaneous projects that are assigned
• Handles in a professional and confidential manner all correspondence, documentation, and files.
• Process accounts payable and accounts receivable related to vehicle administration

Requirements:

• Must have a high school diploma or higher education degree
• Type 50+ WPM and 10 key by touch
• Knowledge in Excel and Outlook
• Detail oriented and well-organized
• Ability to work in an environment requiring multi-tasking abilities
• Must have one or more years of working experience in an office environment

Compensation:

• $20.00/hr. to $24.00/hr.
• The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire and will be dependent on a wide range of factors, including but not limited to geographic location, skill set, experience, and education when applicable.

Communication:

• By applying to this posting, you are approving communication via text messages from Midway Car Rental throughout the application process. You have the right to opt out of communication via text messages by notifying Midway upon receipt of your first text message or by written email to Midway.

Company Benefits:

• Paid Holidays, Vacations and Sick Days Off
• Medical, Dental, and Vision insurances after 60 days of employment
• Retirement Plan: 401(k) and ESOP (Employee Stock Ownership Participation) for employees after 6 months of employment