Library Operations & Finance Manager

Quest Oracle Community; Boston, Northern (MA, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Healey Library at UMass Boston is seeking a Business and Operations Manager to support personnel, purchasing, and regular office operations under the Assistant Dean. The role interfaces with staff, vendors, and patrons, handling timekeeping, accounts receivable, and event planning for the library.

The position covers financial, budgeting, and human resources transactions, including payroll, reimbursements, and procurement compliance.

Qualifications

• Bachelor's degree required; MBA or Master’s in Accounting/Finance preferred.
• Knowledge of standard office procedures and practices including record keeping and office equipment.
• Proficiency with administrative software and database management is required (Microsoft Office, DocuSign, PeopleSoft, Concur, OneDrive).

Responsibilities

• Responsible for all accounts receivables and monthly reconciliation reports for auditing purposes.
• Process invoices and oversee payments to outside vendors; maintain vendor relationships and contracts.
• Prepare requisitions, purchase orders, and ensure timely payment for items; reconcile bankcard statements.
• Perform payroll and timekeeping duties; assist in HR forms for staff and student employees.
• Coordinate hiring processes, onboarding, and training for new staff; manage office supplies and IT needs.
• Plan and execute events for Healey Library in coordination with department heads.

Skills

Interpersonal skills

Organizational skills

Time management

Communication skills

Education

Bachelor's degree

MBA or Master’s in Accounting/Finance (preferred)

Tools

Microsoft Office

DocuSign

PeopleSoft

Concur

OneDrive

Job description

Healey Library at UMass Boston is seeking a Business and Operations Manager to support personnel, purchasing, and regular office operations under the Assistant Dean. The role interfaces with staff, vendors, and patrons, handling timekeeping, accounts receivable, and event planning for the library.

The position covers financial, budgeting, and human resources transactions, including payroll, reimbursements, and procurement compliance.