Library Operations & Finance Manager

UMass Boston; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

UMass Boston is seeking a Business and Operations Manager to support Healey Library operations, personnel, purchasing, and office workflows. You will use university systems for purchasing, timekeeping, and payroll, and serve as the liaison with staff, vendors, and patrons.

The role covers financial, budgetary, and HR transactions, including accounts receivable, cash handling, monthly reconciliations, and policy recommendations.

Qualifications

• Bachelor's degree required; MBA or related master's preferred.
• Minimum 5–7 years of full-time or equivalent experience in similar administrative roles.
• Proficient with administrative software: Microsoft Office, DocuSign, PeopleSoft, Concur, and OneDrive.

Responsibilities

• Handle accounts receivable, including reconciliation of daily receipts and posting to the library's financial system.
• Process invoices and coordinate payments to vendors for library materials and services.
• Prepare requisitions, purchase orders, and related payment paperwork in compliance with policies.
• Administer HR forms for staff, student employees, and payroll/timekeeping duties as needed.
• Coordinate events for Healey Library, including meetings, conferences, and catered activities.
• Provide administrative support to the Dean, Library Administration, and department heads and supervise student workers.

Skills

Communication skills

Multitasking

Organizational skills

Customer service

Education

Bachelor's degree

MBA or Master's degree in Accounting, Finance, or related field

Tools

Microsoft Office

DocuSign

PeopleSoft

Concur

OneDrive

Job description

UMass Boston is seeking a Business and Operations Manager to support Healey Library operations, personnel, purchasing, and office workflows. You will use university systems for purchasing, timekeeping, and payroll, and serve as the liaison with staff, vendors, and patrons.

The role covers financial, budgetary, and HR transactions, including accounts receivable, cash handling, monthly reconciliations, and policy recommendations.