Library Assistant & Faculty Secretary, Full-time (STF3210)

Hutchinson Community College; Hutchinson (KS); On-site; USD 17,000 - 25,000; Full time

Job summary

Hutchinson Community College is seeking a Library Assistant/Faculty Secretary to support library and department operations.

The role includes cataloging, materials processing, and supervising periodical collections, along with front-desk staffing and reference services. Strong customer service and MS Office skills are essential, with an emphasis on accuracy and confidentiality in a student-centered environment.

Qualifications

• Associates degree preferred.
• Professional phone and receptionist skills required.
• Ability to practice good customer service and maintain confidentiality in a student-centered environment.
• Strong microcomputer skills including working familiarity with Microsoft Office products
• Excellent organizational skills required.
• Ability to work independently and efficiently, with attention to detail and accuracy.
• Ability to accept supervision and instruction, and to develop and maintain effective work relationships with many people.
• Physical requirements include the ability to sit in front of a computer screen for extended periods of time; the ability to perform hand motions for keyboarding, operating office equipment, answering telephones, and other office equipment; Excellent verbal, written, and listening skills; Must have the ability to sit for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer, and to operate additional office equipment; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; to use appropriate judgment and to apply tact and courtesy in difficult situations; the ability to understand words and respond effectively and appropriately; The position will require transporting of packages and some lifting up to 25 pounds. Sedentary/Indoor work environment with a sub
• Mental requirements include the ability to learn and comprehend basic instructions about the position.
• Essential functions and the physical and mental qualifications must be performed with or without a reasonable accommodation.
• The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.

Responsibilities

• Perform original and copy cataloging of materials using current cataloging rules.
• Supervise organization of current and back issue periodical collections.
• Manage ordering, cataloging, processing, and distribution of new materials.
• Interact with vendors regarding materials acquisition and data gathering.
• Manage the library’s item database to ensure accuracy and accessibility.
• Collaborate with staff and external agencies to apply for grants for materials/technology.
• Staff the circulation desk and provide reference services.
• Gather, analyze, and distribute statistics using diverse technologies and methods.

Skills

Phone skills

Customer service

Microsoft Office

Organizational skills

Independent work

Education

Associates degree preferred

Tools

Microsoft Office

Job description

RESPONSIBILITIES

The position reports to the Coordinator of Library Services and the Department 4 Co-Chairs

Essential Functions – Library Assistant

• Perform original and copy cataloging of a variety of formats of materials using current cataloging rules and appropriate techniques.
• Supervise the organization of the current and back issue periodical collections.
• Manage ordering, cataloging, processing, and distribution of new materials.
• Interact with vendors regarding efficient materials acquisition and data gathering.
• Manage the item database of the library’s software to ensure accuracy, order, authoritativeness, and accessibility.
• Collaborate with other staff and external agencies to apply for appropriate grants for materials and/or technology.
• Participate in staffing the circulation desk and providing reference services.
• Gather, analyze, and distribute appropriate statistics and data using a variety of technologies and methods.
• Arrive on time for work, attend work regularly, and successfully complete the responsibilities of the position.
• Comply with HutchCC policies, procedures, and practices.
• Serve actively on HutchCC committees

Essential Functions – Faculty Secretary

• Provide clerical support regarding day-to-day operations of office for department chair and faculty (e.g. picking up mail and copy work, phone answering/transfer, scheduling appointments, word processing, scans/faxing, directing inquiries, data entry, copying, maintaining electronic files, making travel arrangements including airline and hotel reservations, cars, and vans, etc.) and preparing class materials as needed by faculty.
• Provide a friendly customer service-oriented atmosphere and support for department chairs, faculty, students, staff, guests, vendors, stakeholders and/or any visitors to HutchCC.
• Communicate professionally and accurately and serve as a knowledge resource for HutchCC information, directing to the correct resource or staff member.
• Plan and fulfill meeting/even needs, including enrollment activities and recruiting events, coordinating room reservations when appropriate.
• Attend meetings as assigned.
• Manage logistical and inventory supplies needs; order and see to the maintenance of equipment.
• Prepare and follow-up on purchase orders, receipts, forms, and documentation of expenses, including timely payments of invoices.
• Coordinate schedule and assist with supervision of possible student workers and/or dept. staff; delegate responsibilities as appropriate.

Secondary functions – Library Assistant

• Perform other duties as assigned by the Director of Rimmer Support Services

Secondary functions – Faculty Secretary

• Perform other duties as assigned by the Department Co-Chairs

REQUIRED QUALIFICATIONS

• Associates degree preferred.
• Professional phone and receptionist skills required.
• Ability to practice good customer service and maintain confidentiality in a student-centered environment.
• Strong microcomputer skills including working familiarity with Microsoft Office products
• Excellent organizational skills required.
• Ability to work independently and efficiently, with attention to detail and accuracy.
• Ability to accept supervision and instruction, and to develop and maintain effective work relationships with many people.
• Physical requirements include the ability to sit in front of a computer screen for extended periods of time; the ability to perform hand motions for keyboarding, operating office equipment, answering telephones, and other office equipment; Excellent verbal, written, and listening skills; Must have the ability to sit for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer, and to operate additional office equipment; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; to use appropriate judgment and to apply tact and courtesy in difficult situations; the ability to understand words and respond effectively and appropriately; The position will require transporting of packages and some lifting up to 25 pounds. Sedentary/Indoor work environment with a substantial amount of keyboarding required.
• Mental requirements include the ability to learn and comprehend basic instructions about the position.
• Essential functions and the physical and mental qualifications must be performed with or without a reasonable accommodation.
• The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.

SALARY and STATUS

The hourly rate of pay is commensurate with qualifications as determined by HutchCC administration. This full-time support staff position is 12-months annual, 40 hours per week, benefit eligible, non-exempt, and at-will. Time shall be tracked through the time clock system.

HUTCHINSON COMMUNITY COLLEGE IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER

To view the HutchCC Non-Discrimination Notice, please visit www.hutchcc.edu

HutchCC reserves the right to revise job responsibilities as the need occurs. This position announcement does not constitute a written or implied contract of employment; rather, it is a clarification of the responsibilities of the position. This position description may be changed at any time by the HutchCC administration.