Library Administrative Coordinator

Indian River State College; Town of Florida, Northern (NY, KY); Hybrid; USD 39,000 - 48,000; Full time

Benefits offered by this job

Health & dental coverage

Retirement plan

Paid time off

Discounts on local attractions

Professional development

Job summary

Indian River State College is seeking a Library Administrative Coordinator for the Miley Library. This role supports the Director, coordinates front desk coverage, budgeting, purchasing, and public service initiatives while delivering high-quality customer service to students, staff, faculty, and community members.

The position involves collaboration with librarians and the library team, some night/weekend shifts, and opportunities for growth within IRSC’s learning resources programs across

Qualifications

• Associate degree from an accredited institution.
• Exceptional customer service, time management, organizational and interpersonal skills.
• Knowledge of budgeting, purchasing and receiving procedures.
• Knowledge of library operations and resources.
• Understanding of FERPA, HIPAA and confidentiality policies.
• Proficiency with Microsoft Office and Windows-based applications.

Responsibilities

• Support the Director by supervising public services staff and scheduling desk shifts.
• Develop new procedures to improve customer service and resolve escalated issues.
• Collaborate with faculty librarians to implement public service projects.
• Provide budgeting and purchasing support; manage purchase orders and encumbrances.
• Collect data and prepare library usage reports.
• Assist with budgeting, record maintenance, and order processing in Workday.

Skills

Customer service

Time management

Organizational skills

Interpersonal skills

Microsoft Office

Windows-based apps

Education

Associate degree

Tools

Budgeting software

Procurement systems

Job description

Job Description

Join Our Team as Library Administrative Coordinator Are you organized, service-oriented, and enjoy being part of a collaborative team? The Miley Library is looking for a Library Administrative Coordinator who thrives in a dynamic environment and enjoys supporting students, faculty, staff, and community members. In this role, you’ll support the Director and help lead the library’s public service operations. You’ll coordinate front desk coverage, assist with budgeting and purchasing tasks, help plan service initiatives, and provide hands-on support to library patrons. If you’re someone who enjoys both behind-the-scenes organization and front-facing customer service, this role offers the best of both worlds.

About Us

Indian River State College is a leading public institution on Florida's Treasure Coast, serving students across multiple campuses in four counties. We are committed to academic excellence, innovation, and community engagement, offering associate and bachelor's degrees, workforce training, and continuing education programs that meet the needs of our region. At The River, we believe every student's and every employee's story matters. We value the diverse perspectives, experiences, and talents that come together across our campuses, creating a learning environment and workplace that is supportive, inclusive, and inspiring. With flexible learning options online, on campus, and hybrid, we meet students where they are and prepare them for real-world success. Programs like the Promise Program expand access by providing eligible students with tuition-free opportunities, ensuring every learner has the chance to thrive.

Why Join The River

When you join Indian River State College, you become part of a collaborative and mission-driven community where your work makes a meaningful impact. Here, your role is more than a job; it’s an opportunity to shape futures, support student success, and contribute to a college that is changing lives every day.

What We Offer

• Health & Wellness: Medical, dental, and vision coverage; flexible spending accounts; life insurance; supplemental plans; and an Employee Assistance Program (EAP).
• Affordable Coverage: PPO and HMO options starting at approximately $50/month for individual coverage and $180/month for family coverage.
• Retirement Security: Florida Retirement System (FRS) participation, plus optional tax-deferred annuities and Roth 403(b) plans.
• Work-Life Balance: Generous paid vacation, personal, and sick leave.
• Perks & Discounts: Reduced rates on services and access to local attraction discounts.
• Growth & Development: Professional development opportunities, leadership training, and career advancement pathways.

JOB SUMMARY

Under general supervision, this position coordinates efficient public services at the Miley Library. Duties include: providing administrative support for Learning Resources, such as budgeting and record maintenance; submitting orders, managing materials and supplies, and providing high quality customer service to library patrons including students, staff, faculty, and community members.

SPECIFIC DUTIES AND RESPONSIBILITIES

Provides support to the Director in the supervision of the public services staff, including staff training, scheduling public service desk shifts, developing new procedures to improve customer service, resolving escalated customer issues, and motivating library staff to meet goals.

Collaborates with faculty librarians and the Director to develop and implement public service projects and programming.

Serves as a part of the College library public service team, which includes providing excellent customer service to all library patrons and assisting students with basic technology questions.

Provides budgetary and purchasing support to the Libraries, which includes preparing library budget requests; verifying procurement card transactions; creating requisitions; preparing spend authorizations and expense reports; managing purchase orders and encumbrance balances; reconciling accounts; preparing library invoices for payment approval; and entering transactions into Workday, among other tasks.

Collects data and prepares reports on library usage.

Completes all other duties and responsibilities as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS

Associate degree from an accredited institution; Exceptional customer service, time management, organizational, and interpersonal skills; Knowledge of standard budgeting, purchasing, and receiving procedures. Knowledge of library operations and library resources. Understanding of FERPA, HIPPA, and other laws and college policies requiring confidentiality. Proven knowledge of Microsoft Office and Windows-based computer applications; knowledge of applications including computer applications used by the College and the library. Ability to be accurate, pay attention to details, be self-motivated, make decisions, be diplomatic, work independently as well as with others, and use sound judgement. This position includes some night and weekend shifts, as scheduled.

PHYSICAL DEMANDS

This position requires an ability to sit, stand, walk, bend, lift, reach up, stoop, and carry items occasionally in excess of twenty-five (25) pounds. It also requires manual dexterity to operate standard office machines, such as, copier, fax, calculator, telephone, and other equipment as necessary. IRSC expects its employees to follow proper safety standards while employed by the College.

ADDITIONAL EXPECTATIONS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an at-will basis. This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.

Classification

Staff Supervisory No FLSA Exempt Yes Employment Type Regular Compensation and Application Deadline Pay range starts at: $43,865.32. All salary calculations start at the minimum salary and will be based on the candidate's education and experience | Open until filled.

Indian River State College serves Florida's Treasure Coast as the four-county region's premier provider of post-secondary education. A comprehensive public institution, IRSC offers short-term career training, two-year Associate Degrees and Bachelor's Degree programs. The College's combination of quality, affordability and convenience attracts more than 30,000 students annually. Every aspect of IRSC is focused on helping students succeed. We appreciate your interest in IRSC and thank you for considering IRSC as your career choice.

EEO/Equal Access Policy

Indian River State College is an equal opportunity/equal access institution. It is the policy of the District Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the College) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status, or genetic information.