Campus Coordinator

Indian River State College; Port Saint Lucie (FL); On-site; USD 36,513 - 44,628; Full time

Benefits offered by this job

Health & Wellness benefits

Paid vacation and personal leave

Professional development programs

Job summary

A public educational institution in Port Saint Lucie is seeking a Campus Coordinator to ensure smooth campus operations. This role entails coordinating administrative functions, managing resources, and supporting the Campus Director. The ideal candidate has at least an associate degree, proficient organizational skills, and experience in office management. The position offers competitive pay starting at $40,570.96 and a comprehensive benefits package including health insurance and retirement plans.

Qualifications

• 3 years of clerical or administrative experience.
• Public notary license desired.
• Knowledge of bookkeeping procedures.

Responsibilities

• Coordinate daily campus administrative functions.
• Manage campus budget and expenditures.
• Supervise staff as needed.

Skills

Organization

Data entry

Public relations

Judgment

Self-motivation

Education

Associate degree

Bachelor preferred

Tools

Microsoft Office

Windows based applications

Job description

Overview

Job Description: The Campus Coordinator plays a vital role in keeping the campus running smoothly and collaboratively each day. Working closely with the Campus Director, this position supports daily operations by coordinating administrative functions, managing resources, and serving as a key point of contact for faculty, staff, visitors, and campus partners. From budgeting and facilities coordination to campus safety and event support, the Campus Coordinator helps create an organized, welcoming, and well-supported environment where students and employees can thrive.

About Us: Indian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs. At The River, we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive.

Why Join The River: When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day.

What We Offer: At Indian River State College, we value the well-being and professional growth of our employees. Our comprehensive benefits package includes:

• Health & Wellness: Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP).
• Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage.
• Retirement Security: Participation in the Florida Retirement System (FRS), plus tax-deferred annuities and Roth 403(b) options.
• Time for You: Generous paid vacation, personal, and sick leave to support work-life balance.
• Perks & Discounts: Reduced rates on services and tickets to local attractions.
• Growth & Development: Professional development programs, leadership training, and opportunities to advance your career.

JOB SUMMARY: Under minimal supervision, this position helps the Campus Director ensure smooth operation of the assigned campus. Duties include assisting in preparing the budget and monitoring campus expenditures; assisting with facility needs and rentals; and serving as a local point of contact for campus visitors, faculty needs campus safety, facilities, IT, student life, off-campus sites, and other non-student success staff on campus.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Serve as the office manager for the campus, providing administrative support to the Campus Director.
• Supervise and manage staff on campus as needed by the Campus Director.
• Assist in preparing and monitoring the campus budget, process purchase orders, and oversee purchasing card expenditures.
• Manage all facility rentals through current system; approve scheduling of events and rental usage, coordinate needs for events, and serve as point of contact on campus for all rentals; work with cashiers to process facility rental payments.
• Complete classroom assignments after course schedule is constructed.
• Maintain office/classroom supplies and manage/monitor service request tickets.
• Establish and maintain business relationships with vendors.
• Handle all phone, computer, AV equipment, copy machines, and fax problems for the campus.
• Oversee all campus classrooms and coordinate with IT to maintain classroom equipment.
• Act as campus safety liaison; handle key requests and related records; maintain files for incident reports; maintain and update campus security plan and employee contact information.
• May act as support for registration assistants as needed (applications, transcripts, cashiering and residency).
• Assist with campus and recruitment events.
• May notarize documents.
• Provide technical support with C-port lockers.
• Complete all other duties and responsibilities as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

• Associate degree; Bachelor preferred; three (3) years of directly related clerical/administrative, office management experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Public notary license desired.
• Knowledge of bookkeeping procedures and standard office practices.
• Knowledge of College/branch policies and procedures as well as public relations.
• Skill in organizing, typing, entering data, and filing.
• Skill in applying and using technology as related to this position including working with Microsoft Office and Windows based applications.
• Ability to be accurate and detailed oriented, apply good judgement, work independently as well as with others, be diplomatic, multi-task, and be self-motivated.

PHYSICAL DEMANDS: This position classifies the physical exertion requirements as sedentary work involving lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met.

ADDITIONAL EXPECTATIONS: Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an “at-will” basis.

This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.

Classification: Staff • Supervisory: No • FLSA Exempt: Yes

Employment Type: Regular

Compensation and Application Deadline: Pay range starts at: $40,570.96. All salary calculations start at the minimum salary and will be based on the candidate\'s education and experience. Open until filled.