Program Assistant-Nursing

Indian River State College; Port Saint Lucie (FL); On-site; USD 18,000 - 26,000; Full time

Job summary

Indian River State College in Port Saint Lucie, FL, is seeking a Program Assistant to support student services, admissions, record management, and recruitment within the Nursing Division. You will help with routine clerical tasks, greet visitors, manage documents, and assist with tours and events.

The role stresses teamwork in a student-focused environment, requires strong organization, and familiarity with Microsoft Office.

Qualifications

• High school diploma or equivalent; one year of related work experience or equivalent education.
• Knowledge of database systems and educational software.
• Familiarity with office functions, bookkeeping, and chart of accounts.
• Understanding needs of disadvantaged students.
• Strong organizational, filing, time management, and prioritization skills.
• Proficient with Microsoft Office and Windows-based applications.
• Accurate, detail-oriented, able to meet deadlines, confidential, and able to work independently.

Responsibilities

• Assist staff, faculty, and students with clerical needs.
• Answer calls and emails; support nursing program inquiries.
• Assist student application process.
• Maintain database for nursing student documents.
• Monitor inventory of office and lab supplies; request replenishments.
• Update marketing materials and recruitment documents.
• Coordinate nursing recruitment events.
• Support college tours, student practice, and testing.
• Perform other duties as assigned.

Skills

Customer service

Organizational skills

Time management

Communication

Education

High school diploma or equivalent

Associate degree desired

Tools

Microsoft Office

Database software

Educational software

Job description

Job Description

Join the Nursing Division at Indian River State College as a Program Assistant and help support students as they pursue careers in healthcare. In this role, you will assist with student services, admissions processes, record management, recruitment activities, and departmental operations. We're looking for a dependable and organized professional who enjoys helping others and thrives in a collaborative, student-focused environment.

About Us

Indian River State College is a leading public institution on Florida's Treasure Coast, serving students across multiple campuses in four counties. We are committed to academic excellence, innovation, and community engagement, offering associate and bachelor's degrees, workforce training, and continuing education programs that meet the needs of our region. At The River, we believe every student's and every employee's story matters. We value the diverse perspectives, experiences, and talents that come together across our campuses, creating a learning environment and workplace that is supportive, inclusive, and inspiring. With flexible learning options online, on campus, and hybrid, we meet students where they are and prepare them for real-world success. Programs like the Promise Program expand access by providing eligible students with tuition-free opportunities, ensuring every learner has the chance to thrive.

Indian River State College serves Florida's Treasure Coast as the four-county region's premier provider of post-secondary education. A comprehensive public institution, IRSC offers short-term career training, two-year Associate Degrees and Bachelor’s Degree programs. The College's combination of quality, affordability and convenience attracts more than 30,000 students annually. Every aspect of IRSC is focused on helping students succeed. We appreciate your interest in IRSC and thank you for considering IRSC as your career choice.

Why Join The River

When you join Indian River State College, you become part of a collaborative and mission-driven community where your work makes a meaningful impact. Here, your role is more than a job; it's an opportunity to shape futures, support student success, and contribute to a college that is changing lives every day.

JOB SUMMARY

Under direct supervision, this position supports the assigned department and programs. Duties include performing routine clerical functions, answering the phone, greeting students, faculty, staff, and the public, assisting with walk-in participants, providing support for required documentation requirements, and supporting tours and recruiting events. The position also supports using a database and/or software for student application, selection, admission, registration, and clinical placement in a Division of IRSC.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Assists staff, faculty, and students with clerical needs.
• Answers phone calls, emails, and other inquiries into the nursing divisions' program offerings.
• Assists student application process.
• Organizing, monitoring, and maintaining a database system for Nursing student documents.
• Maintaining inventory of department office supplies, laboratory supplies, and laptops and submitting a requisition for supplies as needed.
• Manage, revise, and update marketing and recruitment documents, websites, and handbooks to project school requirements and guidelines.
• Coordinate and participate in recruiting events related to nursing.
• Setting up for college tours, student practice, and student testing.
• Complete all other duties and responsibilities as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS

• High school diploma or equivalent (Associate degree desired); one (1) year of related work experience; or any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job.
• Knowledge of database system functions and educational software.
• Knowledge of general office functions, bookkeeping, and chart of accounts.
• Knowledge of the needs of disadvantaged students.
• Skill in organizing, filing, managing time, and prioritizing.
• Skill in working with Microsoft Office and Windows-based applications and operating various office machines.
• Skill in providing customer service.
• Ability to be accurate and detailed oriented, meet deadlines, maintain confidentiality, multi-task, and work independently.

PHYSICAL DEMANDS

This position classifies the physical exertion requirements as heavy work involving lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds. If someone can do heavy work, we determine that he or she can also do medium, light, and sedentary work.

ADDITIONAL EXPECTATIONS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures.

Continued employment remains on an at-will basis. This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.

CLASSIFICATION

• Staff Supervisory
• No FLSA Exempt
• No Employment Type Regular Compensation and Application Deadline
• Pay range starts at: $15.76/hour.
• All salary calculations start at the minimum salary and will be based on candidate's education and experience.
• Open until filled

EEO/Equal Access Policy

Indian River State College is an equal opportunity/equal access institution. It is the policy of the District Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the College) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status, or genetic information.