Associate VP Direct Support Operations and Governance

Indian River State College; Town of Florida (NY); On-site; USD 150,000 - 230,000; Full time

Benefits offered by this job

Health & Wellness

Affordable Coverage

Retirement Security

Work-Life Balance

Perks & Discounts

Growth & Development

Job summary

Indian River State College seeks an Associate Vice President to lead Direct Support Organization (DSO) operations, providing executive-level oversight of operational, financial, compliance, and governance functions across DSOs. The role emphasizes a coordinated shared-services approach while preserving each DSO's independence and fiduciary responsibilities.

The position collaborates with College leadership, DSO boards, legal counsel, and other stakeholders to strengthen internal controls, drive

Qualifications

• Executive-level operational, financial, compliance and governance leadership for DSOs.
• Coordinate a shared-services model while preserving independent governance.
• Collaborate with College leadership, DSO boards, legal counsel, and stakeholders to strengthen controls and identify cost savings.

Responsibilities

• Lead shared operational support for the College's direct support organizations.
• Maintain separate books, bank accounts, financial records, approvals, and audit trails for each DSO.
• Strengthen risk management, internal controls, and audit readiness across the shared DSO model.
• Coordinate accounting, audits, IRS Form 990 filings, financial reporting, and board documentation for each DSO.
• Develop and manage a cost-allocation methodology and identify savings from reduced duplication of services.
• Supervise staff and maintain fiduciary boundaries for DSOs.

Job description

Job Description

Indian River State College is seeking a strategic and collaborative leader to serve as the Associate Vice President, Direct Support Organization Operations. This executive-level position provides operational, financial, compliance, and governance leadership for the College's direct support organizations (DSOs) through a coordinated shared-services model that strengthens efficiency, accountability, and sustainability while preserving each organization's independent governance, mission, and fiduciary responsibilities. Reporting to a cabinet-level executive, the Associate Vice President oversees key functions including financial administration, audits, tax reporting, compliance, board support, risk management, and operational services across multiple entities. Working closely with College leadership, DSO boards, legal counsel, and other stakeholders, this role will implement best practices, strengthen internal controls, improve operational effectiveness, and identify opportunities for cost savings and process improvements. This position offers a unique opportunity to build and lead a scalable operational framework that supports organizational excellence while advancing the College's mission and strategic priorities.

About Us

Indian River State College is a leading public institution on Florida's Treasure Coast, serving students across multiple campuses in four counties.

We are committed to academic excellence, innovation, and community engagement, offering associate and bachelor's degrees, workforce training, and continuing education programs that meet the needs of our region.

At The River, we believe every student's and every employee's story matters. We value the diverse perspectives, experiences, and talents that come together across our campuses, creating a learning environment and workplace that is supportive, inclusive, and inspiring.

With flexible learning options online, on campus, and hybrid, we meet students where they are and prepare them for real-world success.

Programs like the Promise Program expand access by providing eligible students with tuition-free opportunities, ensuring every learner has the chance to thrive.

Why Join The River

When you join Indian River State College, you become part of a collaborative and mission-driven community where your work makes a meaningful impact. Here, your role is more than a job; it's an opportunity to shape futures, support student success, and contribute to a college that is changing lives every day.

What We Offer

• Health & Wellness: Medical, dental, and vision coverage; flexible spending accounts; life insurance; supplemental plans; and an Employee Assistance Program (EAP)


• Affordable Coverage: PPO and HMO options starting at approximately $50/month for individual coverage and $180/month for family coverage


• Retirement Security: Florida Retirement System (FRS) participation, plus optional tax-deferred annuities and Roth 403(b) plans


• Work-Life Balance: Generous paid vacation, personal, and sick leave


• Perks & Discounts: Reduced rates on services and access to local attraction discounts


• Growth & Development: Professional development opportunities, leadership training, and career advancement pathways

JOB SUMMARY:

Under administrative guidelines, this position provides executive-level operational, financial, compliance, and governance support for the College's direct support organizations (DSOs). The role is designed to professionalize and strengthen DSO operations through a coordinated shared-services model while preserving each DSO's separate legal identity, independent board governance, fiduciary responsibility, budget, audit process, and mission. This position enables a clearer institutional division of labor by allowing Institutional Advancement to remain focused on fundraising, donor development, alumni engagement, and campaign strategy, while DSO operations — including accounting, compliance, audit, tax, board support, and administrative functions — are managed through a dedicated, centrally coordinated structure. The Associate Vice President reports to the Executive Vice President or other cabinet-level executive and works in close functional coordination with the Chief Financial Officer, the President, direct support organization boards, the Vice President of Advancement, charter authorizer leadership, and College real estate-related functions.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Operational and Governance Leadership Lead shared operational support for the College's direct support organizations and any future related support organizations.


• Maintain separate books, bank accounts, financial records, approvals, and audit trails for each DSO.


• Strengthen risk management, internal controls, documentation standards, and audit readiness across the shared direct support operations model.


• Coordinate accounting, audits, IRS Form 990 filings, financial reporting, board packets, compliance calendars, and corporate records for each DSO.


• Develop and manage a transparent cost-allocation model for shared staff, software, accounting, and administrative support.


• Identify and implement opportunities to reduce duplicated costs for outside accounting and professional services.


• Financial and Compliance Support Support nonprofit financial operations, including financial reporting, operating draw documentation, restricted fund tracking, investment reporting coordination, and board operations.


• Support charter authorizer finance and compliance infrastructure, including management-fee accounting, pass-through funding, software workflows, and reporting.


• Support real estate-related administration, including property records, transaction support, financial reporting, insurance tracking, and board documentation.


• Work with legal counsel on bylaws, shared-services agreements, authority matrices, conflict-of-interest procedures, public records compliance, Sunshine Law obligations, donor confidentiality, records retention, legal holds, and related board actions.


• Supervisory Responsibility Supervise assigned staff and, as needed, additional accounting, compliance, administrative, or operational staff necessary to support the shared direct support operations model.


• Role Boundaries Enhance, but do not replace, the fiduciary authority of any DSO board. Maintain the separate missions and functions of each DSO; this role does not merge the DSOs. Do not supervise fundraising strategy unless separately assigned. May serve as Executive Director, Executive Operating Officer, Administrative Officer, or in a similar officer capacity for one or more DSOs only as authorized by DSO bylaws, DSO board action, counsel review, and applicable College approval. Maintain DSO records in accordance with public records laws, donor confidentiality requirements, records retention requirements, and legal hold requirements, as determined by counsel. Ensure that any appointment to a DSO officer role, approval of shared-services arrangements, or delegation of authority occurs through appropriate board action at a properly noticed meeting, as applicable.

Initial Deliverables (First 90-180 Days)

• Inventory current accounting, audit, tax, compliance, board, staffing, software, and professional-services arrangements across the College's direct support operations.


• Recommend a shared direct support operations model.


• Prepare a cost-allocation methodology.


• Identify savings from reduced duplication of outside accounting and administrative services.


• Recommend an accounting platform strategy that supports separate entities within a coordinated shared-services model.


• Work with counsel on required bylaw amendments, service agreements, board resolutions, and delegation-of-authority documents.


• Present a phased implementation plan to the Executive Cabinet.


• Completes all other duties and responsibilities as assigned.

PHYSICAL DEMANDS

This position classifies the physical exertion requirements as sedentary work involving lifting no more than 25 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met.

ADDITIONAL EXPECTATIONS

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an “at-will” basis. This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice.

Employment Type Regular Compensation and Application Deadline

Classification Professional Administrator Supervisory Yes FLSA Exempt Yes Employment Type Regular Compensation and Application Deadline

Indian River State College serves Florida's Treasure Coast as the four-county region’s premier provider of post-secondary education. A comprehensive public institution, IRSC offers short-term career training, two-year Associate Degrees and Bachelor’s Degree programs. The College's combination of quality, affordability and convenience attracts more than 30,000 students annually. Every aspect of IRSC is focused on helping students succeed. We appreciate your interest in IRSC and thank you for considering IRSC as your career choice.

Indian River State College EEO/Equal Access Policy

Indian River State College is an equal opportunity/equal access institution. It is the policy of the District Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the College) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status, or genetic information.