Library Admin & HR Programs Coordinator

Pillar Libraries; Bernards Township (NJ); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Pillar Libraries in New Jersey seeks an Administrative Coordinator to support the Library Director and administrative staff. You will handle HR-related tasks, coordinate staff events, and maintain records and reports for multiple departments.

The ideal candidate has 3–5 years in an executive office environment, strong communication skills, and proficiency with MS Office. This is a full-time, on-site role with a 35-hour workweek.

Qualifications

• Thorough knowledge of general office practices and records management.
• Experience with government or municipal processes is a plus.
• Proficient in MS Office, including spreadsheets and word processing.
• Strong written and verbal communication skills.
• Ability to organize, prioritize and work independently.

Responsibilities

• Provide administrative support to the Library Director and departments on routine and special projects.
• Assist HR and Finance with personnel functions and confidential information handling.
• Coordinate staff events and room reservations per policy.
• Prepare agendas and materials for Board of Trustees meetings and post updates.
• Maintain filing systems and prepare reports for annual and state reports.

Skills

Administrative support

HR coordination

Event planning

Data reporting

Customer service

Education

Bachelor's degree preferred

Tools

MS Office

Adobe Acrobat

Timekeeping software

Job description

Pillar Libraries in New Jersey seeks an Administrative Coordinator to support the Library Director and administrative staff. You will handle HR-related tasks, coordinate staff events, and maintain records and reports for multiple departments.

The ideal candidate has 3–5 years in an executive office environment, strong communication skills, and proficiency with MS Office. This is a full-time, on-site role with a 35-hour workweek.