Liberal Arts Development Associate for Frontline Support

The University of Texas at Austin; Utah; On-site; USD 42,000 - 52,000; Full time

Job summary

The University of Texas at Austin seeks a Liberal Arts Development Associate for Frontline Support to provide proactive frontline services within the COLA Development Office. You will work with gift officers, engage constituents, and coordinate with Research, Prospect Management, and Stewardship teams to support major gift efforts.

The role emphasizes attention to detail, professionalism, and the ability to manage multiple priorities in a university environment.

Qualifications

• Bachelor's degree required.
• 1 year of experience assisting fundraising programs or performing complex administrative functions.
• Excellent written and verbal communication.
• Strong project management skills.
• Ability to work independently under pressure and with collaboration between teams.
• High attention to detail and accountability.
• High proficiency in Microsoft Office.

Responsibilities

• Partner with Gift Officers to develop donor strategies, manage portfolios, prepare proposals, and plan stewardship.
• Maintain electronic documentation on engagement activities, proposals, reports, and donor strategies.
• Record timely reports, proposals, gift agreements, and research donor prospects and stewardship projects.
• Coordinate activities for COLA Gift Officers and staff for efficient use of time.
• Schedule internal/external meetings, plan travel, and process reimbursements promptly.
• Plan and execute donor-driven events, workshops, webinars, and campus visits.
• Collaborate with advancement team to meet deadlines and events.
• Serve as information resource for engagement activities and donor relations staff.
• Work professionally with university staff to advance development goals.

Skills

Communication skills

Project management

Independent work

Attention to detail

Microsoft Office

Education

Bachelor's degree

Tools

CRM database

Job description

Job Posting Title:

Liberal Arts Development Associate for Frontline Support

Hiring Department:

College of Liberal Arts

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Non-Exempt from FLSA

Earliest Start Date:

Nov 01, 2026

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards .

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/ .

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/ .

For more information on college staff professional development, please visit: https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund .

Purpose

Provide proactive and productive Frontline Services support within the College of Liberal Arts (COLA) Development Office, with consistent focus on high-level attention to detail and accuracy in support of our gift officer activities and in coordination with Research, Prospect Management, Constituent Engagement and Stewardship staff members.

Responsibilities

Work directly with Gift Officers on the COLA Development Team to enhance the quality and quantity of engagement with constituents leading to major and principal gift solicitations. This position will take day-to-day activity direction from the Senior Director of Principal Gifts and other gift officers while remaining a fully integrated member of the COLA Development Advancement Team. This position will lead, manage, and execute the following tasks and projects:

• Partner with gift officers on ongoing donor strategy development and execution, including portfolio management, proposal preparation, and stewardship planning and execution.
• Assist with maintaining appropriate electronic documentation on a timely basis, including engagement activities, proposal tracking, contact reports, donor strategies, and forecasting.
• Assist with recording timely reports, letters, proposals, or gift agreements following a donor contact. Assist with prospect and donor research, individualized donor stewardship projects, and various forms of donor outreach as needed.
• Assist in the coordination of activities for COLA Gift Officers and other staff members as assigned. Provide support that allows for efficient and effective use of staff members' time.
• Coordinate internal and external meetings for gift officers, plan travel, and process reimbursements in a timely manner.
• Plan and execute various ad hoc and donor-driven events, such as workshops, webinars, and campus visits.
• Work with advancement team members to achieve group deadlines and successful events.
• Serve as an information resource for gift officers on engagement activities and for constituent relations staff on specific donors.
• Work collaboratively, proactively, and in a professional, service-oriented manner with all university staff to further the development goals of the university.
• Effectively manage priorities to complete projects in a timely manner.
• Other related functions and duties as assigned.

Required Qualifications

Bachelor's degree. A combination of one year of experience assisting with fundraising programs or performing complex administrative functions. Highly effective communication skills (written, verbal, interpersonal). Project management skills. Capable of working independently and under pressure, while also engaging in collaboration between teams. Excellence in problem-analyzing, problem-solving, and customer service. Demonstrated high attention to details and accountability. Ability to use discretion and maintain integrity and professionalism. High degree of proficiency in computer applications, including Microsoft Office. Demonstrated excellent organizational skills with attention to detail.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than three years of administrative assistance experience. Experience with a CRM database. Experience in higher education development work. Demonstrated ability to interact effectively with university administrators, deans, faculty, and staff in providing good client and customer service. Working knowledge of UT Austin's policies and procedures.

Salary Range

$47,000 + depending on qualifications

Working Conditions

Typical office environment.

Work is performed primarily at a computer and may involve extended periods of sitting, keyboarding, and reviewing detailed written or electronic materials.

Occasional extended work hours may be required

Required Materials

Resume/CV

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