Level IV Office Assistant for the VANTAGE-Momentum Program, 8 hours per day, 207 days per year

Minnetonka Public Schools; Hopkins (MN); On-site; USD 44,000 - 45,000; Full time

Benefits offered by this job

Medical and dental benefits

Job summary

Minnetonka Public Schools in Minnesota seeks an Office Assistant to support the VANTAGE-Momentum program. This role focuses on data handling, reporting, and partner management for volunteers, instructors, and students.

The Office Assistant ensures a positive experience for all stakeholders and provides office leadership for the program, including supervising instructors and students.

Qualifications

• High level skill using Excel to manage/manipulate large data sets.
• Experience with CRM software, including preparing and importing data from other sources.
• Extensive computer experience, including Microsoft Office (Word, Excel, Power, and Outlook) and Google Docs.
• Ability to create and refine visual communications like Google Slide presentations.
• Ability and willingness to become proficient in multiple digital platforms and information systems, including but not limited to School Messenger, Schoology, Raptor, Google Office, Canva etc.
• Evidence of excellent scores on skills performance tests.
• Evidence of ability to maintain confidentiality.
• Evidence of strong organizational skills.
• Excellent human relations and customer relations skills.
• Evidence of flexibility is a high priority.
• Evidence of excellent typing skills, minimum of 50 wpm.
• Evidence of ability to work in an environment with many interruptions, adjust to changing priorities, and be comfortable working in a fast-paced environment.
• Evidence of ability to initiate tasks and work with minimum supervision.
• Evidence of ability to anticipate, analyze, and problem solve various situations.
• Evidence of excellent organizational and record-keeping duties.
• Demonstrated experience monitoring and maintaining budgets.
• Evidence of ability to prioritize and handle multiple tasks simultaneously.
• Evidence of strong verbal and written communication skills, and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc.

Responsibilities

• Data Management and Processing: Process data to generate reports, numbers and look for ways to eliminate data errors and improve efficiency by utilizing tools, applications, and other resources.
• Data analysis: Generate, process and analyze data from Skyward, survey responses, forms, application reports, and various spreadsheet requests. Utilize survey information to present data in a digestible, graphic format.
• Technical Support: Provide hardware/software configuration/setup, set up tech for guests, daily computer support assisting students and staff.
• Process Management: Manage and improve efficiency logistics for events and other aspects of VANTAGE-Momentum to accommodate program growth.
• Provide customer service and administrative support to VANTAGE-Momentum students, staff, teachers, guest instructors and visitors by serving as the first point of contact.
• Define, support, and implement communications strategies for various program needs including events, volunteer recruitment, and partner engagement.
• Manage logistical, transportation, and other aspects of VANTAGE-Momentum events and site visits including Mentor kickoff, registration, HR Day, Shark Tank, Graduation, Mentor Appreciation, Registration events and other events as they arise.
• Manage the VANTAGE and Momentum overall budget report including expense reports, invoices, billing, coding, supplies.
• Create and manage VANTAGE and Momentum databases (guest instructors, site visits, mentors, alumni)
• Manage transportation for all VANTAGE and Momentum operations. This includes daily buses, event/site visit buses, and student parking permits/tickets.
• Purchase and maintain inventory of Vantage-Momentum Building supplies and materials. Request all computer, copy machine and technical repairs, and building repairs.
• Performs other duties of a similar nature or level

Skills

Excel

CRM software

Microsoft Office

Google Docs

Google Slides

School Messenger

Schoology

Raptor

Canva

Typing 50 wpm

Data management

Tools

Canva

School Messenger

Schoology

Raptor

Job description

Assignment

8 hours per day, 207 days per year
7:00 a.m. to 3:30 p.m.
Mid-August to mid-June (207 days per year)
Position is not scheduled to work during winter break or spring break.

Pay And Benefits

Benefit eligible position
$27.01 minimum hourly rate
Click here to view the wage schedule. Wages can be found in Appendix A.
Medical and dental benefit eligible position. Click here to view benefit details.

Summary/Primary Objective Of Position

To provide data and partner management for the VANTAGE-Momentum program. VANTAGE and Momentum works with over 1,300 community volunteers each year and starting in 2026-27, over 1200 students. The Office Assistant ensures all VANTAGE-Momentum stakeholders enjoy a positive experience. The Office Assistant is also responsible for providing office administrative leadership for the VANTAGE-Momentum program including leadership, instructors and students.

Job Responsibilities

• Data Management and Processing: Process data to generate reports, numbers and look for ways to eliminate data errors and improve efficiency by utilizing tools, applications, and other resources.


• Data analysis: Generate, process and analyze data from Skyward, survey responses, forms, application reports, and various spreadsheet requests. Utilize survey information to present data in a digestible, graphic format.


• Technical Support: Provide hardware/software configuration/setup, set up tech for guests, daily computer support assisting students and staff.


• Process Management: Manage and improve efficiency logistics for events and other aspects of VANTAGE-Momentum to accommodate program growth.


• Provide customer service and administrative support to VANTAGE-Momentum students, staff, teachers, guest instructors and visitors by serving as the first point of contact.


• Define, support, and implement communications strategies for various program needs including events, volunteer recruitment, and partner engagement.


• Manage logistical, transportation, and other aspects of VANTAGE-Momentum events and site visits including Mentor kickoff, registration, HR Day, Shark Tank, Graduation, Mentor Appreciation, Registration events and other events as they arise.


• Manage the VANTAGE and Momentum overall budget report including expense reports, invoices, billing, coding, supplies.


• Create and manage VANTAGE and Momentum databases (guest instructors, site visits, mentors, alumni)


• Manage transportation for all VANTAGE and Momentum operations. This includes daily buses, event/site visit buses, and student parking permits/tickets.


• Purchase and maintain inventory of Vantage-Momentum Building supplies and materials. Request all computer, copy machine and technical repairs, and building repairs.


• Performs other duties of a similar nature or level

Job Qualifications

• High level skill using Excel to manage/manipulate large data sets


• Experience with CRM software, including preparing and importing data from other sources


• Extensive computer experience, including Microsoft Office (Word, Excel, Power, and Outlook) and Google Docs.


• Ability to create and refine visual communications like Google Slide presentations.


• Ability and willingness to become proficient in multiple digital platforms and information systems, including but not limited to School Messenger, Schoology, Raptor, Google Office, Canva etc.


• Evidence of excellent scores on skills performance tests.


• Evidence of ability to maintain confidentiality.


• Evidence of strong organizational skills


• Excellent human relations and customer relations skills.


• Evidence of flexibility is a high priority.


• Evidence of excellent typing skills, minimum of 50 wpm.


• Evidence of ability to work in an environment with many interruptions, adjust to changing priorities, and be comfortable working in a fast-paced environment.


• Evidence of ability to initiate tasks and work with minimum supervision.


• Evidence of ability to anticipate, analyze, and problem solve various situations.


• Evidence of excellent organizational and record-keeping duties.


• Demonstrated experience monitoring and maintaining budgets.


• Evidence of ability to prioritize and handle multiple tasks simultaneously.


• Evidence of strong verbal and written communication skills, and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.


• Success in this role will be helpful when:




• Candidate enjoys a fast-paced environment


• Has ability to pivot quickly


• Is self-managing


• Good at making rational decisions