Office Administrator

Vermont Youth Conservation Corps; United States; On-site; USD 42,000 - 52,000; Full time

Job summary

Vermont Youth Conservation Corps seeks a collaborative Office Administrator to support staff and programs powering our mission. This role builds systems, fosters inclusivity, and ensures compliance with state and federal requirements, working closely with hiring managers and senior leadership.

The Administrator creates people-centered processes, coordinates onboarding and benefits, manages office operations, and supports AmeriCorps compliance to maintain an organized, healthy workplace for Staff

Qualifications

• Mission-driven and invested in the success of all employees and programs.
• Undergraduate degree or comparable work experience.
• Office coordination or management and administration experience.
• Proficiency in Microsoft Office (Word, Excel, Teams).
• Strong written and verbal communications skills.

Responsibilities

• Leads administrative onboarding and offboarding including new hire paperwork and background checks.
• Assists in employee payroll processes and benefits administration.
• Oversees payroll processes and acts as point of contact for benefits brokers and vendors.
• Manages workers' compensation systems and coordinates with providers.
• Coordinates office functions including supplies, equipment, and budgeting.

Skills

Mission-driven

Microsoft Office

Communications skills

Multitasking

Independent worker

Education

Undergraduate degree

Job description

OFFICE ADMINISTRATORDATE POSTED: 8/27/26

Reports To: Senior Engagement Manager,

Bo Malcolm

Position Status: Full-time, Year Round

Department: Engagement Team Exemption Status/Reason: Exempt

Job Summary:

Vermont Youth Conservation Corps (VYCC) has a tremendous impact on the lives of

young people and a positive influence on the communities where our crews work and

learn. VYCC seeks a collaborative Office Administrator to support the staff and

programs that power our mission. VYCC engages young people in meaningful work,

learning, and service; this role is essential to creating a healthy, equitable, and well

supported workplace for Staff and Corps Members.

The Administrator builds and maintains systems that foster organizational excellence,

strengthen a culture of inclusivity, and ensure compliance with state and federal

requirements. This position works closely with hiring managers, senior leadership, and

program staff to develop people-centered processes that help our team.

Essential Functions:

Administrative Systems

• Leads administrative on boarding and off boarding including, new hire paperwork, background checks, technology orientations, and employee handbook reviews
• Assists in employee payroll processes
• Oversees and supports staff with all VYCC benefits administration and acts as point of contact for partner benefits brokers and vendor
• Manages all VYCC workers compensation systems, processes claims, and is point of contact with all workers compensation insurance providers
• Participates in a culture of staff collegiality and celebration by organizing monthly staff meetings and assisting in planning seasonal-staff gatherings and celebrations.

Office Management

• Coordinates all office functions, including ordering and inventorying of supplies, equipment, and budgeting
• Maintains an effective and efficient office environment for all staff
• Supports staff in creating effective filing systems
• Receives all general incoming phone calls

Program Support

• Supports teams in maintaining AmeriCorps compliance
• Administers systems that support staff and Corps Members such as but not limited to; developing and administering medical forms, incident reports, timesheets and purchasing
• Leads all administrative onboarding and background checks for Crew Leaders and Crew Members

Required Qualifications, Knowledge, Skills and Abilities

• Mission-driven, invested in the success of all employees and programs, and interested in building organizational excellence
• Undergraduate degree or comparable work experience
• Previous office coordination or management and administration
• Proficiency in Microsoft Office (Word, Excel and Teams)
• Strong communications skills, both written and verbal
• Ability to multitask and handle multiple, often competing, priorities
• Flexible, motivated, responsible and willing to work both independently and in support of the larger VYCC organization
• Ability to maintain focus and productivity in a bustling office atmosphere in which open office space is shared with others

About Vermont Youth Conservation Corps

VYCC is a 501c3