Legislative Administrative Specialist

State-of-Florida; Tallahassee (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

The Florida House of Representatives, Office of Administration & Professional Development in Tallahassee, seeks an Administrative Support professional to perform a range of fast-paced administrative tasks and research on assigned topics.

Applicants must hold a bachelor’s degree (or have commensurate administrative experience) and be prepared to manage confidential information and prepare reports, agendas, and meeting materials. Competitive benefits are offered.

Qualifications

• Knowledge of administrative principles and practices.
• Knowledge of research techniques.
• Ability to pay attention to detail and review work for accuracy and quality of content.
• Ability to work cooperatively as a team member and contribute to the efficient internal functioning of the unit.
• Ability to collect, analyze, and interpret data.
• Ability to plan, organize, and coordinate work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to deal tactfully and courteously with the demands of the public.
• Ability to handle confidential information.
• Ability to understand and apply rules, regulations, policies, and procedures.
• Ability to prepare reports, correspondence, and maintain records.
• Ability to utilize problem-solving techniques.
• Ability to train others.

Responsibilities

• Performs special assignments, research, and report preparation.
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries.
• Processes a variety of correspondence, researches subject matter, and prepares replies.
• Trains clerical or other administrative personnel to ensure accurate and smooth work flow of the unit.
• Assists in planning committee meetings and workshops.
• Prepares notices, detailed committee agendas, bill analyses, and other meeting materials.
• Records and finalizes meeting reports.
• Acts as official custodian of bills referred to committee.
• Drafts amendments and bills and edits committee bills, bill analyses, and other documents.
• Performs other related duties as required.

Skills

Administrative principles

Research techniques

Attention to detail

Teamwork

Data analysis

Planning & organizing

Communication

Confidential information

Rules & procedures

Report writing

Training others

Education

Bachelor's degree

Job description

The Florida House of Representatives, Office of Administration & Professional Development in Tallahassee, seeks an Administrative Support professional to perform a range of fast-paced administrative tasks and research on assigned topics.

Applicants must hold a bachelor’s degree (or have commensurate administrative experience) and be prepared to manage confidential information and prepare reports, agendas, and meeting materials. Competitive benefits are offered.