Legal Word Processor & Docs Specialist

Fisher Phillips; Irvine (CA); Hybrid; USD 54,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with profit sharing

Paid time off

Job summary

Fisher Phillips in Irvine is seeking an experienced Word Processor/Legal Administrative Assistant for a hybrid full-time role. The position supports attorneys, paralegals, and secretaries with document creation, formatting, and management across MS Office and Acrobat environments.

Ideal candidates will have strong Word/Excel/PowerPoint skills and experience with iManage or similar systems, plus a keen eye for accuracy in a fast-paced law firm setting.

Qualifications

• College coursework in legal secretarial field or equivalent.
• Proficiency in Word, Excel, PowerPoint and Adobe Professional.
• iManage Work (DeskSite) or other document management experience preferred.
• Ability to complete tasks quickly and accurately in a fast-paced environment.
• Ability to work well in a team and contribute to continuous improvement.

Responsibilities

• Create, edit, and format documents in multiple apps.
• Input and revise all MS Office documents.
• Create master captions/Proofs of Service for new matters and responsive shells.
• OCR documents; convert and format to different file types.
• Create Tables of Contents and Tables of Authorities in existing docs.
• Perform merge, macros and advanced Word features; knowledge of Acrobat.
• Quality check all work performed.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat Pro

iManage Work (DeskSite)

Attention to detail

Team collaboration

Education

College coursework in legal secretarial field

Tools

iManage Work (DeskSite)

Job description

Fisher Phillips in Irvine is seeking an experienced Word Processor/Legal Administrative Assistant for a hybrid full-time role. The position supports attorneys, paralegals, and secretaries with document creation, formatting, and management across MS Office and Acrobat environments.

Ideal candidates will have strong Word/Excel/PowerPoint skills and experience with iManage or similar systems, plus a keen eye for accuracy in a fast-paced law firm setting.