Word Processor

Fisher Phillips; Irvine (CA); Hybrid; USD 54,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with profit sharing

Paid time off

Job summary

Fisher Phillips in Irvine is seeking an experienced Word Processor/Legal Administrative Assistant for a hybrid full-time role. The position supports attorneys, paralegals, and secretaries with document creation, formatting, and management across MS Office and Acrobat environments.

Ideal candidates will have strong Word/Excel/PowerPoint skills and experience with iManage or similar systems, plus a keen eye for accuracy in a fast-paced law firm setting.

Qualifications

• College coursework in legal secretarial field or equivalent.
• Proficiency in Word, Excel, PowerPoint and Adobe Professional.
• iManage Work (DeskSite) or other document management experience preferred.
• Ability to complete tasks quickly and accurately in a fast-paced environment.
• Ability to work well in a team and contribute to continuous improvement.

Responsibilities

• Create, edit, and format documents in multiple apps.
• Input and revise all MS Office documents.
• Create master captions/Proofs of Service for new matters and responsive shells.
• OCR documents; convert and format to different file types.
• Create Tables of Contents and Tables of Authorities in existing docs.
• Perform merge, macros and advanced Word features; knowledge of Acrobat.
• Quality check all work performed.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Adobe Acrobat Pro

iManage Work (DeskSite)

Attention to detail

Team collaboration

Education

College coursework in legal secretarial field

Tools

iManage Work (DeskSite)

Job description

(Irvine, Full-time, Hybrid)

Fisher Phillips, a national employment and labor law firm, is seeking an experienced Word Processor/Legal Administrative Assistant for its Irvine office. Our range of experience enables us to bring efficient and practical solutions to today's labor and employment law problems. For more information about the firm, please visit our website at www.fisherphillips.com.

Position Summary

The Word Processor works in a team-oriented environment and is responsible for providing first-class legal administrative support to the firm, including attorneys, paralegals, secretaries and others. This individual must make sound judgments handling work and communicating with others.

Primary Responsibilities

• Create, edit, and format documents using a variety of applications.
• Input and revise all MS Office Documents.
• Create master captions/Proofs of Service for new matters, and responsive shells as needed.
• OCR documents; convert, clean and format documents to/from different file formats.
• Create Tables of Contents and Tables of Authorities within existing legal documents, using appropriate formatting, coding, and related software.
• Have the ability to perform merge applications, macros and special command functions as well as a general knowledge of other software packages and applications including Adobe Acrobat.
• Quality Check all work performed.

Knowledge, Skills And Abilities

• College course work/ or legal secretarial field or equivalent combination of experience/training in other non-related field is required
• Proficiency in Microsoft Word, Excel, PowerPoint and Adobe Professional.
• iManage Work (DeskSite) or other comparable document management system experience preferred.
• Ability to accomplish tasks quickly and thoroughly with a high degree of accuracy and to meet deadlines in a fast-paced environment.
• Ability to work as a productive team member, contributing to the concept of continuous improvement of the department and its service offerings.

Personal Attributes

• Excellent written, oral, and interpersonal communication skills.
• Highly self-motivated, self-directed and attentive to detail.
• Ability to effectively prioritize and execute tasks in a fast-paced environment.
• Flexible and willing to pitch in wherever needed; always reflects a "can do" attitude.
• Maintains an exceptional customer service attitude and demeanor at all times.

Qualified applications with arrest or conviction records will be considered for employment in accordance with both the FCO and the California Fair Chance Act (FCA).

The hourly rate range for this position is $ 39.00- $46.00. Actual base pay within this range will be determined by several components, including but not limited to, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.