Litigation Secretary

Fisher Phillips; Irvine (CA); Hybrid; USD 63,369 - 70,257; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with profit sharing

Paid time off

Job summary

Fisher Phillips in Irvine is seeking a Legal Secretary to support attorneys, format documents, file court documents, and manage client matters. The role requires five years of legal secretary experience and proficiency with MS Office and document management systems.

A hybrid full-time position with comprehensive benefits is offered. The role emphasizes accurate document preparation, calendar management, and coordination of meetings and travel, along with timekeeping and billing support where

Qualifications

• Requires five years of experience as a legal secretary.
• Experience with state and federal court filings, manual and electronic.
• Excellent verbal and written communication skills.

Responsibilities

• Prepare and format legal documents, including briefs and pleadings, to firm standards.
• File state and federal court filings electronically and traditionally on time.
• Manage new client/matter requests and maintain client files electronically.

Skills

Communication skills

Document formatting

Court filings

Education

High school diploma or GED

College degree preferred

Tools

MS Outlook

MS Word

MS Excel

PowerPoint

iManage

Milana

Acrobat

Best Authority

ALN Forms

Aderant Expert Time

Job description

(Irvine, Full-time, Hybrid)

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Legal Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Document Preparation: Prepare and meticulously format legal documents, including briefs, pleadings, and correspondence, ensuring compliance with court and firm standards.
• Court Filings: File state and federal court filings with precision, both electronically and traditionally, ensuring all documents are submitted correctly and on time.
• Client/Matter Management: Prepare and process new client/matter requests.
• Document Management: Regularly update and maintain client files electronically within the firm's document management system, ensuring all information is current and accessible.
• Docketing: Maintain attorney calendars through Milana and Outlook (i.e. scheduling appointments, calendaring due dates, etc.).
• Meeting and Travel Coordination: Arrange meetings and conference calls; may order meals and equipment as requested. Coordinate travel arrangements for assigned attorneys.
• Timekeeping, Billing, and Expense Reimbursements: enter and review timekeeper entries, applying correct litigation codes as necessary, and prepare expense reimbursement requests in a timely manner.
• Vendor Management: Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Overflow and Backup Support: Provide assistance to paralegals, attorneys, and visitors, ensuring smooth operations in the absence of assigned secretaries.

Requirements

• Accurately format documents according to firm standards, including table of contents and authorities.
• Experience with state and federal court filings, both manual and electronic.
• Excellent verbal and written communication skills.
• Proficient in MS Outlook, Word, Excel, PowerPoint, and office equipment; experience with iManage a plus or similar document management systems, Milana (or similar docketing system), Acrobat, Best Authority and ALN Forms.
• Aderant Expert Time is also a plus.
• High school diploma or GED required (college degree is preferred, but not required).
• Five years of experience as a legal secretary required; labor and employment experience is preferred, but not required.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Qualified applications with arrest or conviction records will be considered for employment in accordance with both the FCO and the California Fair Chance Act (FCA).

In accordance with California’s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between is $46.00 and $51.00 per hour. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.