Legal Transactions Coordinator - On-Site, Full-Time

Baker Donelson; Chattanooga (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Baker Donelson in Chattanooga, TN seeks a Legal Support Coordinator to handle transactional, regulatory and administrative tasks for assigned attorneys. You will maintain client and matter files, manage calendars, prepare documents, assist with billing and time entry, and support due diligence with strict confidentiality.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment, with on-site work and

Qualifications

• College degree preferred but not required.
• Three to five years of legal support, legal secretary, administrative assistant, or related experience preferred.
• Experience with document management systems, billing software, Adobe Acrobat, and electronic signature platforms preferred.

Responsibilities

• Prepare, revise, proofread, and format correspondence, agreements, contracts, memoranda, reports, and other legal documents.
• Manage attorney calendars, schedule meetings, conference calls, travel arrangements, and client appointments.
• Monitor attorney email inboxes and assist with follow-up on client and matter-related requests.
• Open new matters, process conflict checks, and maintain electronic and physical client files.
• Coordinate document execution, signature collection, and transactional documentation.
• Assist with regulatory, governmental, and administrative filings and correspondence.
• Support transactional matters by organizing due diligence materials, closing documents, and matter-related records.
• Prepare expense reimbursements, process invoices, and assist with billing and time entry activities.
• Maintain document management systems and ensure accurate filing of matter-related information.
• Communicate with clients, government agencies, consultants, vendors, and outside counsel regarding administrative and matter-related issues.

Skills

Organizational skills

Communication skills

Detail-oriented

Time management

Discretion with confidential info

Interpersonal skills

Customer service orientation

Education

College degree preferred but not required

Tools

Microsoft Office Suite

Legal technology applications

Job description

Baker Donelson in Chattanooga, TN seeks a Legal Support Coordinator to handle transactional, regulatory and administrative tasks for assigned attorneys. You will maintain client and matter files, manage calendars, prepare documents, assist with billing and time entry, and support due diligence with strict confidentiality.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment, with on-site work and