Transactional Legal Administrative Assistant - Chattanooga, TN

Baker Donelson; Chattanooga (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Baker Donelson in Chattanooga, TN seeks a Legal Support Coordinator to handle transactional, regulatory and administrative tasks for assigned attorneys. You will maintain client and matter files, manage calendars, prepare documents, assist with billing and time entry, and support due diligence with strict confidentiality.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment, with on-site work and

Qualifications

• College degree preferred but not required.
• Three to five years of legal support, legal secretary, administrative assistant, or related experience preferred.
• Experience with document management systems, billing software, Adobe Acrobat, and electronic signature platforms preferred.

Responsibilities

• Prepare, revise, proofread, and format correspondence, agreements, contracts, memoranda, reports, and other legal documents.
• Manage attorney calendars, schedule meetings, conference calls, travel arrangements, and client appointments.
• Monitor attorney email inboxes and assist with follow-up on client and matter-related requests.
• Open new matters, process conflict checks, and maintain electronic and physical client files.
• Coordinate document execution, signature collection, and transactional documentation.
• Assist with regulatory, governmental, and administrative filings and correspondence.
• Support transactional matters by organizing due diligence materials, closing documents, and matter-related records.
• Prepare expense reimbursements, process invoices, and assist with billing and time entry activities.
• Maintain document management systems and ensure accurate filing of matter-related information.
• Communicate with clients, government agencies, consultants, vendors, and outside counsel regarding administrative and matter-related issues.

Skills

Organizational skills

Communication skills

Detail-oriented

Time management

Discretion with confidential info

Interpersonal skills

Customer service orientation

Education

College degree preferred but not required

Tools

Microsoft Office Suite

Legal technology applications

Job description

Transactional Legal Administrative Assistant - Chattanooga, TN

Job Category: Secretaries

Requisition Number: LEGAL002301

• Full-Time
• On-site

Locations

Showing 1 location

Chattanooga, Tennessee

Description

POSITION: Legal Support Coordinator

FLSA STATUS: Non-Exempt

DEPARTMENT: Office Support

SUPERVISOR: Office Administrator

SUMMARY:

Under general supervision and according to Firm policies and procedures, performs a variety of administrative and legal support duties for attorneys to whom assigned. Maintains positive contact with clients, attorneys, government agencies, and staff while observing strict confidentiality of client matters. Responsibilities include document preparation, calendar management, transaction and regulatory support, billing assistance, file management, and coordination of client and matter-related activities. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

This position may be posted externally under a market-aligned title to enhance candidate reach. Upon hire, the official title for the role will be Legal Support Coordinator.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential functions are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

• Prepare, revise, proofread, and format correspondence, agreements, contracts, memoranda, reports, and other legal documents.
• Manage attorney calendars, schedule meetings, conference calls, travel arrangements, and client appointments.
• Monitor attorney email inboxes and assist with follow-up on client and matter-related requests.
• Open new matters, process conflict checks, and maintain electronic and physical client files.
• Coordinate document execution, signature collection, and transactional documentation.
• Assist with regulatory, governmental, and administrative filings and correspondence.
• Support transactional matters by organizing due diligence materials, closing documents, and matter-related records.
• Prepare expense reimbursements, process invoices, and assist with billing and time entry activities.
• Maintain document management systems and ensure accurate filing of matter-related information.
• Communicate with clients, government agencies, consultants, vendors, and outside counsel regarding administrative and matter-related issues.
• Create and maintain templates, reports, spreadsheets, and presentation materials.
• Perform other duties as assigned by the Office Administrator.
• Physical presence in the office is an essential function of this position.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Strong organizational, administrative, and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and proofreading abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Ability to handle confidential information with professionalism and discretion.
• Strong interpersonal skills and customer service orientation.
• Proficiency in Microsoft Office Suite and legal technology applications.
• Ability to work independently and collaboratively with attorneys, clients, and staff.

EDUCATION AND WORK EXPERIENCE

• College degree preferred but not required.
• Three to five years of legal support, legal secretary, administrative assistant, or related experience preferred.
• Experience supporting transactional, regulatory, financial services, healthcare, government relations, or corporate practice areas preferred.
• Experience with document management systems, billing software, Adobe Acrobat, and electronic signature platforms preferred.

WORKING CONDITIONS

Normal office environment with little exposure to excessive noise, dust, extreme temperatures and the like.

ADDITIONAL INFO

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

All employees are required to comply with BDBCB's information privacy and security requirements including its acceptable use policy. Such requirements are dictated by laws and regulations, by professional standards and by the marketplace and are directly applicable to BDBCB as well as to BDBCB through its clients.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.