Legal Administrative Assistant - Chattanooga, TN

Ultipro; Chattanooga (TN); On-site; USD 42,000 - 52,000; Full time

Job summary

BDBCB in Chattanooga, TN is seeking a Legal Support Coordinator to assist attorneys with secretarial duties, calendar management, and document preparation. This non-exempt role requires strong organizational skills and discretion in handling confidential information.

The position supports attorneys in filings, deposition logistics, and client communications, with office-based work and potential overtime. Prior legal support experience is preferred, and familiarity with federal and state filing

Qualifications

• Knowledge of federal and state court filing procedures.
• Familiarity with litigation lifecycle and deadlines.
• Strong organizational and multi-tasking abilities.
• Ability to transcribe or draft legal documents with accuracy.

Responsibilities

• Prepare, revise, format, and proofread pleadings and other litigation documents.
• File pleadings electronically in courts and agencies, ensuring deadlines.
• Maintain litigation calendars and monitor deadlines.
• Coordinate deposition logistics and exhibits for trials and hearings.

Skills

Litigation support

Calendar management

Document preparation

Electronic filing

Client communications

Education

College degree preferred

Tools

Electronic filing systems

Job description

Legal Administrative Assistant - Chattanooga, TN

Job Category: Secretaries

Requisition Number: LEGAL002293

• Posted : October 6, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Chattanooga, Tennessee

Description

POSITION: Legal Support Coordinator

FLSA STATUS: Non-Exempt

DEPARTMENT: Office Support

SUPERVISOR: Office Administrator

SUMMARY: Under general supervision and according to Firm policies and procedures, performs a variety of secretarial duties for attorneys to whom assigned. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.

This position may be posted externally under a market-aligned title to enhance candidate reach. Upon hire, the official title for the role will be Legal Support Coordinator .

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential functions are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

• Prepare, revise, format, and proofread pleadings, motions, briefs, discovery requests and responses, subpoenas, correspondence, and other litigation-related documents.
• File pleadings and other documents electronically in federal and state courts and administrative agencies, ensuring compliance with applicable court rules and deadlines.
• Maintain litigation calendars and monitor court deadlines, hearing dates, filing deadlines, discovery deadlines, and trial-related schedules.
• Coordinate deposition logistics, including scheduling, preparation of notices, court reporter arrangements, conference room reservations, and exhibit management.
• Assist in preparation for hearings, arbitrations, mediations, administrative proceedings, and trials, including organization of exhibits, witness files, trial notebooks, and case materials.
• Operates a computer and other general office equipment, digital and transcription equipment.
• Prepares correspondence, memoranda, and other legal documents.
• Receives telephone calls and records messages as directed.
• Handles incoming mail as directed by attorneys. Prepares outgoing mail or packages for shipment. If necessary, routes mail to specific delivery service and follows up on timely delivery.
• Establishes and maintains electronic calendar and deadline reminder system for attorneys.
• Monitor attorney's incoming e-mails.
• Maintain client contacts and mailing lists.
• Opens new files, requests conflict of interest checks, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.
• Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
• Schedules appointments, multi-party conference calls, conference rooms, and travel arrangements for attorneys.
• Completes expense reimbursement forms for attorneys.
• Proofs, processes and prepares client bills for mailing.
• Assists with time entry as requested.
• Performs other duties as requested by the Office Administrator.
• Physical presence in the office is an essential duty of this position.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Knowledge of federal and state court filing procedures and electronic filing systems.
• Familiarity with litigation lifecycle, including pleadings, discovery, depositions, motions practice, and trial preparation.
• Ability to calculate, track, and manage litigation deadlines with a high degree of accuracy.
• Experience managing complex, document-intensive matters while meeting multiple deadlines.
• Strong organizational and project coordination skills in a fast-paced litigation environment.
• College degree preferred but not required.
• Ability to transcribe legal documents, correspondence and reports from rough draft, dictation, or transcription at least 65 wpm.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread typed material for grammatical, typographical or spelling errors.
• Interpersonal skills necessary in order to communicate by phone and in person and follow instructions effectively with a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
• Work occasionally requires a high level of mental effort and strain when producing a high volume of information.
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.

EDUCATION AND WORK EXPERIENCE

Approximately one to two years on-the-job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.

WORKING CONDITIONS

Normal office environment with little exposure to excessive noise, dust, extreme temperatures and the like.

ADDITIONAL INFO

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

All employees are required to comply with BDBCB's information privacy and security requirements including its acceptable use policy. Such requirements are dictated by laws and regulations, by professional standards and by the marketplace and are directly applicable to BDBCB as well as to BDBCB through its clients.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.