Legal Team Assistant: Billing, Docs & Client Support

Dechert LLP; Los Angeles (CA); On-site; USD 76,000 - 114,000; Full time

Job summary

Dechert LLP in Los Angeles is seeking a Legal Team Assistant to provide diverse administrative and organizational support to principals and teams. You will prepare documents, bills, and matter reports, and coordinate client communications and travel, while working with the Legal Team Coordinator and other assistants to ensure efficient operations.

The role requires 2+ years of legal support experience, strong attention to detail, and the ability to handle confidential information in a fast-paced

Qualifications

• High School Diploma required; college degree a plus.
• 2+ years of relevant experience required, previous legal secretarial experience preferred.
• High attention to detail and ability to multi-task and manage deadlines in a fast-paced environment.
• Ability to maintain confidential information.
• Ability to communicate with various levels of people clearly and effectively within the organization.
• Ability to work productively and cooperatively with other employees.

Responsibilities

• Interact regularly with lawyers, paralegals and business professional staff to facilitate the flow of administrative work.
• Answer phones, transfer calls, take messages, establish conference calls.
• Handle written and electronic correspondence, including editing and grammar improvements.
• Prepare client bills and associated cover letters.
• Prepare new matter reports and update client/matter codes.
• Maintain and process client billing for principals and assist with time entries in iTimekeep.
• Coordinate travel arrangements and expense reports in Concur.
• Schedule meetings, reserve rooms, and arrange video or audio equipment and catering.
• Use MS Office in preparation of documents, spreadsheets and presentations.
• Maintain document filing to firm standards and utilize Kwiktag and iManage for documents.
• Review and process administrative and personal charges via BillBack.
• Delegate admin tasks to Legal Team Assistants and ensurehandover notes are up to date.
• Perform other duties as assigned to ensure efficient functioning of the Department, Office and Firm.

Skills

Attention to detail

Multi-tasking

Communication

Discretion/Confidentiality

Team collaboration

Time management

Education

High School Diploma

College degree preferred

Tools

MS Office

iManage

Concur

Kwiktag

Job description

Dechert LLP in Los Angeles is seeking a Legal Team Assistant to provide diverse administrative and organizational support to principals and teams. You will prepare documents, bills, and matter reports, and coordinate client communications and travel, while working with the Legal Team Coordinator and other assistants to ensure efficient operations.

The role requires 2+ years of legal support experience, strong attention to detail, and the ability to handle confidential information in a fast-paced