Legal Team Assistant

Dechert LLP; Los Angeles (CA); On-site; USD 76,000 - 114,000; Full time

Job summary

Dechert LLP in Los Angeles is seeking a Legal Team Assistant to provide diverse administrative and organizational support to principals and teams. You will prepare documents, bills, and matter reports, and coordinate client communications and travel, while working with the Legal Team Coordinator and other assistants to ensure efficient operations.

The role requires 2+ years of legal support experience, strong attention to detail, and the ability to handle confidential information in a fast-paced

Qualifications

• High School Diploma required; college degree a plus.
• 2+ years of relevant experience required, previous legal secretarial experience preferred.
• High attention to detail and ability to multi-task and manage deadlines in a fast-paced environment.
• Ability to maintain confidential information.
• Ability to communicate with various levels of people clearly and effectively within the organization.
• Ability to work productively and cooperatively with other employees.

Responsibilities

• Interact regularly with lawyers, paralegals and business professional staff to facilitate the flow of administrative work.
• Answer phones, transfer calls, take messages, establish conference calls.
• Handle written and electronic correspondence, including editing and grammar improvements.
• Prepare client bills and associated cover letters.
• Prepare new matter reports and update client/matter codes.
• Maintain and process client billing for principals and assist with time entries in iTimekeep.
• Coordinate travel arrangements and expense reports in Concur.
• Schedule meetings, reserve rooms, and arrange video or audio equipment and catering.
• Use MS Office in preparation of documents, spreadsheets and presentations.
• Maintain document filing to firm standards and utilize Kwiktag and iManage for documents.
• Review and process administrative and personal charges via BillBack.
• Delegate admin tasks to Legal Team Assistants and ensurehandover notes are up to date.
• Perform other duties as assigned to ensure efficient functioning of the Department, Office and Firm.

Skills

Attention to detail

Multi-tasking

Communication

Discretion/Confidentiality

Team collaboration

Time management

Education

High School Diploma

College degree preferred

Tools

MS Office

iManage

Concur

Kwiktag

Job description

The Legal Team Assistant provides diverse administrative and organizational support to the direct and in-direct assigned principal(s) and team. The individual will prepare documents and correspondence. Additional responsibilities include external client contact and direct or indirect responsibility for preparation of monthly billing and a wide variety of other routine administrative tasks for the principal(s). The Legal Team Assistant will work closely with the Legal Team Coordinator, Legal Team Assistants and Legal Team Administrative Assistants as part of a HUB model to complete tasks for the practice groups.

Essential Job Functions

• Interact regularly with lawyers, paralegals and business professional staff in facilitating the flow of all administrative work, occasional contact with clients, counsel and court personnel.
• Answer phones, transfer calls, take messages, establish conference calls and use voice mail
• Handle written and electronic correspondence, including editing, adjusting language or terminology and correcting grammar where appropriate to improve work product.
• Investigates and responds to client requests, including organizing and sending materials to clients
• Prepare client bills and associated cover letters
• Prepare new matter reports and update list of client/matter codes
• Maintains and processes client billing for principals, directly or indirectly.
• Liaise with clients, investigating and responding to requests where appropriate
• Maintain lawyers’ time entries in iTimekeep
• Monitor professional development requirements for principals
• Create and update comprehensive contact information using Dechert CRM best practices
• Make travel arrangements and complete travel and expense reports in Concur
• Manage workflow and coordinate projects with office services
• Schedule meetings, reserve rooms, coordinate video or audio equipment, and catering
• Use MS Office in preparation of documents, spreadsheets and presentations
• Maintain document filing to firm standards including Kwiktag
• Utilize iManage document management system for all documents
• Review and process administrative and personal charges via BillBack
• Delegates appropriate admin tasks to the Legal Team Administration Assistants, such as time recording, expenses, etc.
• Performs all other duties as necessary and as assigned by your allocated principal or Legal Team Coordinator for efficient functioning of the Department, Office and Firm.
• Maintain up to date handover notes to ensure consistent quality of service in case of absence

Knowledge, Skills and Abilities

• High School Diploma required; college degree a plus
• 2+ years of relevant experience required, previous legal secretarial experience preferred
• High attention to detail and ability to multi-task and manage deadlines in a fast-paced environment
• Ability to maintain confidential information.
• Ability to communicate with various levels of people clearly and effectively within the organization.
• Ability to work productively and cooperatively with other employees.

This job description is intended to provide an overview of the role and is not an exhaustive list of tasks and responsibilities.

At the time of this posting, the salary range for this position in Los Angeles is $76,000 to $114,000 annually. Actual compensation is commensurate with job related knowledge, skills, experience and location of the position.