Legal Secretary

BakerHostetler Career; Los Angeles (CA); Hybrid; USD 105,000 - 120,000; Full time

Job summary

BakerHostetler Career in Los Angeles is seeking an experienced Legal Secretary to provide comprehensive administrative and legal support to multiple attorneys in a fast-paced practice. This non-exempt, hybrid role reports to the Human Resources Generalist and requires strong MS Office proficiency and meticulous organization.

The ideal candidate will manage calendars, deadlines, and filings with attention to detail, and have experience with court filings and docketing systems.

Qualifications

• High School diploma or GED and a minimum of five years of related experience.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint, with the ability to learn new software applications.
• Excellent written and verbal communication skills and the ability to interact effectively with attorneys, clients, and staff at all levels.
• Strong attention to detail and organizational skills, with the ability to manage multiple priorities and meet deadlines.
• Ability to learn and work within firm applications, including InTapp, Proforma Tracker, kiteworks, and other business systems.
• Ability to read and comprehend instructions, correspondence, memos, legal documents, and technical materials.
• Strong working knowledge of court rules and procedures preferred.
• Experience with State and Federal court filings, including electronic filing, preferred.

Responsibilities

• Provide comprehensive administrative and legal support to multiple attorneys.
• Open new matters, coordinate engagement documentation, and initiate conflict checks.
• Prepare, proofread, and format correspondence, agreements, pleadings, briefs, and other legal documentation.
• Create and save documents in accordance with Firm protocols.
• Manage attorney calendars and assist with scheduling meetings and appointments.
• Record and monitor deadlines through the Firm docketing system and attorney calendar systems.
• Assist with State and Federal court filings, including electronic filing when required.
• Prepare tables of contents and authorities.
• Organize and prepare materials for depositions, hearings, arbitrations, mediations, trials, and client meetings.
• Assist with attorney travel and accommodation arrangements.
• Process attorney and client reimbursements and invoices.
• Edit and finalize client proformas and bills.
• Work collaboratively as part of a team and provide support to other Legal Secretaries as needed.
• Perform other duties as assigned.

Skills

Microsoft Office Suite

Attention to detail

Communication skills

Time management

Education

High School diploma or GED

Tools

InTapp

Proforma Tracker

Kiteworks

Job description

Our Los Angeles office has an excellent opportunity for an experienced Legal Secretary. This is a non-exempt, hybrid position reporting to the Human Resources Generalist. The Legal Secretary provides comprehensive administrative and legal support to multiple attorneys and must be highly organized, self-motivated, and capable of managing competing priorities in a fast-paced, deadline-intensive environment.

The ideal candidate will possess excellent interpersonal, communication, and time-management skills, demonstrate sound judgment and attention to detail, and have the ability to adapt to changing priorities while exercising independent judgment when appropriate. Experience supporting litigation matters, including court filings and deadline management, is highly desirable. This position requires a collaborative team player who can effectively support attorneys and colleagues across multiple practice areas.

Responsibilities:

• Provide comprehensive administrative and legal support to multiple attorneys.
• Open new matters, coordinate engagement documentation, and initiate conflict checks.
• Prepare, proofread, and format correspondence, agreements, pleadings, briefs, and other legal documentation.
• Create and save documents in accordance with Firm protocols.
• Manage attorney calendars and assist with scheduling meetings and appointments.
• Record and monitor deadlines through the Firm docketing system and attorney calendar systems.
• Assist with State and Federal court filings, including electronic filing when required.
• Prepare tables of contents and authorities.
• Organize and prepare materials for depositions, hearings, arbitrations, mediations, trials, and client meetings.
• Assist with attorney travel and accommodation arrangements.
• Process attorney and client reimbursements and invoices.
• Edit and finalize client proformas and bills.
• Work collaboratively as part of a team and provide support to other Legal Secretaries as needed.
• Perform other duties as assigned.

Requirements:

• High School diploma or general education degree (GED) and a minimum of five years of related experience.
• Demonstrated proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint, with the ability to learn new software applications.
• Excellent written and verbal communication skills and the ability to interact effectively with attorneys, clients, and staff at all levels.
• Strong attention to detail and organizational skills, with the ability to manage multiple priorities and meet deadlines.
• Ability to learn and work within firm applications, including InTapp, Proforma Tracker, kiteworks, and other business systems.
• Ability to read and comprehend instructions, correspondence, memos, legal documents, and technical materials.
• Strong working knowledge of court rules and procedures preferred.
• Experience with State and Federal court filings, including electronic filing, preferred.
• Demonstrated ability to exercise sound judgment and maintain confidentiality.
• Excellent interpersonal and communication skills.

The expected annual salary for this position ranges from $105,000 – $120,000. The salary offered will be determined by a wide range of factors including but not limited to experience level, education/training, and relevant skills.