Legal Team Administrative Assistant – Hybrid, Notary-Ready

Career Group; San Francisco (CA); Hybride; USD 115 000 - 150 000; Plein temps

Avantages offerts par ce poste

Base salary $120K+ + discretionary/bon

100% employer-paid healthcare premiums

Firm-funded retirement contribution

Work/life balance

Commuter and health club benefits

Hybrid flexibility

Résumé du poste

Career Group is seeking an experienced Legal Administrative Assistant to join the San Francisco-based Legal team of a top investment firm. You will support the General Counsel and the broader Legal group, keeping calendars, documents, and workflows organized in a fast-paced, collaborative environment.

If you are proactive, highly organized, with 5+ years in financial services or legal administration, you will thrive here.

Qualifications

• 5+ years of administrative experience, preferably in legal or financial services.
• Experience supporting senior professionals on a legal team.
• Excellent written and verbal communication skills.
• Strong proofreading and document production skills.
• Proficient with Microsoft Office, Teams, SharePoint, and Adobe Acrobat.
• Comfort learning new technologies and AI tools.

Responsabilités

• Provide calendar and admin support to General Counsel and Legal team.
• Coordinate contracts and documents for Legal review.
• Serve as internal liaison for employees working with Legal.
• Manage meetings end-to-end: scheduling, agendas, materials, rooms, tech, catering.
• Coordinate domestic and international travel, conferences, itineraries, and expense reporting.
• Prepare, edit, format, and proofread correspondence, presentations, memoranda, minutes, contracts.
• Maintain corporate records, minute books, powers of attorney, apostilles, and other legal docs.
• Notarize documents and coordinate filings and service requests.
• Assist with department events and special projects; cover for Compliance & Risk teams.
• Adopt AI-enabled tools to improve efficiency.

Connaissances

Calendar management

Travel coordination

Meeting scheduling

Document production

Notary license

Discretion

Verbal communication

Written communication

AI tools adoption

Outils

Microsoft Office

Teams

SharePoint

Adobe Acrobat

Description du poste

Career Group is seeking an experienced Legal Administrative Assistant to join the San Francisco-based Legal team of a top investment firm. You will support the General Counsel and the broader Legal group, keeping calendars, documents, and workflows organized in a fast-paced, collaborative environment.

If you are proactive, highly organized, with 5+ years in financial services or legal administration, you will thrive here.