Administrative Assistant to Legal Team | Hybrid Schedule

Career Group; San Francisco (CA); Hybrid; USD 115,000 - 150,000; Full time

Benefits offered by this job

Base salary $120K+ + discretionary/bon

100% employer-paid healthcare premiums

Firm-funded retirement contribution

Work/life balance

Commuter and health club benefits

Hybrid flexibility

Job summary

Career Group is seeking an experienced Legal Administrative Assistant to join the San Francisco-based Legal team of a top investment firm. You will support the General Counsel and the broader Legal group, keeping calendars, documents, and workflows organized in a fast-paced, collaborative environment.

If you are proactive, highly organized, with 5+ years in financial services or legal administration, you will thrive here.

Qualifications

• 5+ years of administrative experience, preferably in legal or financial services.
• Experience supporting senior professionals on a legal team.
• Excellent written and verbal communication skills.
• Strong proofreading and document production skills.
• Proficient with Microsoft Office, Teams, SharePoint, and Adobe Acrobat.
• Comfort learning new technologies and AI tools.

Responsibilities

• Provide calendar and admin support to General Counsel and Legal team.
• Coordinate contracts and documents for Legal review.
• Serve as internal liaison for employees working with Legal.
• Manage meetings end-to-end: scheduling, agendas, materials, rooms, tech, catering.
• Coordinate domestic and international travel, conferences, itineraries, and expense reporting.
• Prepare, edit, format, and proofread correspondence, presentations, memoranda, minutes, contracts.
• Maintain corporate records, minute books, powers of attorney, apostilles, and other legal docs.
• Notarize documents and coordinate filings and service requests.
• Assist with department events and special projects; cover for Compliance & Risk teams.
• Adopt AI-enabled tools to improve efficiency.

Skills

Calendar management

Travel coordination

Meeting scheduling

Document production

Notary license

Discretion

Verbal communication

Written communication

AI tools adoption

Tools

Microsoft Office

Teams

SharePoint

Adobe Acrobat

Job description

Administrative Assistant – Legal Team Top Investment Firm

The Opportunity

A highly respected, established investment management firm is seeking an experienced Legal Administrative Assistant to join its collaborative Legal team in San Francisco.

This is an outstanding opportunity for a polished, highly organized administrative professional who enjoys working with senior leadership and wants to build a long-term career within a sophisticated, team-oriented organization. Supporting the General Counsel and broader Legal team, this individual will play an integral role in keeping the department organized, responsive, and operating efficiently.

The firm offers an exceptional culture centered around collaboration, intellectual curiosity, continuous learning, and work/life balance, along with some of the strongest benefits in the market.

What You'll Do

• Provide calendar and administrative support to the General Counsel and members of the Legal team
• Coordinate contracts and documents submitted to Legal for review and help manage department workflows
• Serve as a key internal liaison for employees working with the Legal department
• Manage meetings from start to finish, including scheduling, agendas, materials, conference rooms, technology, catering, and guest coordination
• Coordinate domestic and international travel, conference registrations, itineraries, and expense reporting
• Prepare, edit, format, and proofread correspondence, presentations, memoranda, minutes, contracts, procedures, and corporate records
• Maintain corporate records, minute books, powers of attorney, apostilles, and other legal documentation
• Notarize documents and coordinate filings and service requests
• Assist with department events, team activities, and special projects
• Partner closely with administrative professionals across Legal, Compliance, and Risk and provide coverage as needed
• Help the team adopt new technology, software, and AI-enabled tools that improve efficiency

Who We're Looking For

The ideal candidate is proactive, detail-oriented, service-minded, and exceptionally organized, with the judgment and discretion required to work with confidential information and senior professionals.

You'll bring:

• 5+ years of relevant administrative experience; financial services or legal environment strongly preferred
• Experience supporting senior-level professionals on a legal team and managing complex calendars, meetings, travel, and expenses
• Excellent written and verbal communication skills
• Strong proofreading and document-production skills
• High proficiency with Microsoft Office, Teams, SharePoint, and Adobe Acrobat
• Comfort learning new technologies and an interest in using AI tools to improve processes
• A calm, flexible approach and the ability to manage competing priorities and deadlines
• Strong judgment, professionalism, and discretion
• Current Notary license or willingness to become a Notary

Why This Opportunity Stands Out

This firm is known for its stability, collaborative culture, exceptional benefits, and commitment to its employees. Highlights include:

• $120K+ base salary + discretionary bonus
• 100% employer-paid healthcare premiums for employees and their families
• Firm-funded retirement contribution
• Strong emphasis on work/life balance
• Collaborative team of experienced administrative professionals
• Commuter and health club benefits
• Hybrid flexibility

We'll consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

https://careergroupcompanies.com/california-privacy-notice/.