Legal Support Unit Supervisor

Arizona Department of Administration; Phoenix (AZ); On-site; USD 31,000 - 52,000; Full time

Benefits offered by this job

Health and dental insurance

Vacation + holidays

Retirement plan

Life insurance

Job summary

Arizona State Board of Nursing is seeking a Legal Support Unit Supervisor to oversee a team handling legal case file management, document preparation, and coordination with attorneys. The role emphasizes training staff, ensuring deadlines, and maintaining quality in legal support services.

Ideal candidates have an associate degree (paralegal certification preferred), 4+ years in legal support, and strong supervisory abilities, with experience in administrative law and Google Office Suite.

Qualifications

• Legal terminology, procedures, and administrative law knowledge.
• Strong written and verbal communication skills with attorneys and clients.
• Proven ability to lead and manage a team of administrative staff.
• Experience with legal document preparation and case file management.

Responsibilities

• Oversee and manage a team of legal support staff; assign tasks and conduct performance reviews.
• Review and manage legal case files; prepare and format documents; coordinate attorney communications.
• Maintain records, deadlines, and quality control; monitor unit budget and resources.
• Collaborate with attorneys and other departments to improve processes and efficiency.

Skills

Legal knowledge

Communication skills

Organizational skills

Supervisory experience

Education

Associate degree

Paralegal or Legal Assistant Certification

Tools

Google Office Suite

Job description

The mission of the Arizona State Board of Nursing is to protect and promote the welfare of public by ensuring that each person holding a nursing license or certificate is competent to practice safely. The Board fulfills its mission through the regulation of the practice of nursing and the approval of nursing education programs. The mission, derived from the Nursing Practice Act, supersedes the interest of any individual, the nursing profession, or any special interest group.

LEGAL SUPPORT UNIT SUPERVISOR

Job Location: 1740 West Adams Street, Phoenix, Arizona 85007

Posting Details:

Hourly Pay Range: $22.86 - $38.00

Grade: 22

This position will remain open until business needs are met

Job Summary

A Legal Support Unit Supervisor is responsible for overseeing and managing a team of legal support staff.

They ensure the efficient and accuratecompletion of administrative tasks related to legal cases, including document preparation, file management, subpoena research assistance, and communication coordination, while adhering to legal procedures and deadlines.

The supervisor also provides training, performance evaluations, and guidance to their team to maintain high-quality legal support services.

Job Duties

Team Supervision:

• Assign and delegate legal support tasks to team members based on workload and expertise. Conduct performance reviews and provide feedback to staff, identifying areas for improvement and development. Monitor team productivity and address any issues related to quality or efficiency. Provide training and coaching to staff on new procedures, legal terminology, and software applications. Address employee concerns and resolve conflicts within the team

Investigator Case Management Support:

• Review and manage legal case files, ensuring accuracy and compliance with legal procedures. Prepare and format legal documents, including correspondence, consent agreements with investigator and attorney supervision. Coordinate communication between attorneys, clients, and other stakeholders

Administrative Oversight:

• Maintain accurate records and filing systems for legal documents and case information. Monitor deadlines and ensure timely completion of legal support tasks. Assist in managing the legal support unit budget and resource allocation. Implement and maintain quality control standards for legal support functions

Collaboration:

• Collaborate with attorneys to understand legal case requirements. Communicate effectively with other departments within the organization to coordinate legal support needs. Identify areas for process improvement and suggest changes to enhance efficiency

• Other duties as assigned as related to the position

Knowledge, Skills & Abilities (KSAs)

Knowledge:

• Legal Knowledge: Thorough understanding of legal terminology, procedures, and administrative law rules

Skills:

• Communication Skills: Excellent written and verbal communication skills to interact with attorneys, clients, and other stakeholders
• Organizational Skills: Strong attention to detail and ability to manage multiple tasks with tight deadlines

Ability:

• Technical Proficiency: Proficiency in legal software applications, document management systems, and Google Office Suite
• Supervisory Experience: Proven ability to lead and manage a team of administrative staff

Required Education, Licensure, Certification:

• Completed or partial completion of Associate degree from an accredited college preferred
• Paralegal or Legal Assistant Certification from an accredited institution preferred
• Knowledge of federal and state procedural, evidentiary, and administrative law
• Minimum of four years of full-time legal secretary or paralegal work/training
• Experience in managing a support unit in the daily operations
• Experience with administrative law procedures

Preferred Education, Licensure, Certification:

• Familiarity with project planning software and comprehensive database systems
• Ability to engage in positive relations with employees and the public
• Experience in managing multiple projects simultaneously
• Skills in compiling, organizing, and interpreting data

Benefits:

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Life insurance and long-term disability insurance
• Vacation plus 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Sick leave

Learn more about the Paid Parental Leave programhere. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS)
• Please note that enrollment eligibility will become effective after 27 weeks of employment

Contact Us

If you have any questions please feel free to contact Angie Jakubowski at [e-mail]