UNIT COORDINATOR

Arizona Department of Health Services; Phoenix (AZ); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

ADHS Student Assistance Pilot Program

Transit subsidy

Paid vacation and sick time

Wellness program and plans

Life insurance

Job summary

Arizona Department of Health Services seeks a Unit Coordinator to provide administrative support for the Psychiatric Nurse Unit Manager. Responsibilities include audits, environmental rounds, work orders, supply management, and budget tracking, with strong emphasis on compliance and safety.

The role requires a health-related bachelor's degree and 2 years’ program support in a hospital or behavioral health setting, plus proficiency in Word, Excel, and GroupWise.

Qualifications

• Bachelor's degree in health-related field and 2 years’ experience in hospital or behavioral health setting.
• Experience providing administrative support in a clinical environment.
• Knowledge of infection control and regulatory standards.

Responsibilities

• Conducts daily environmental care rounds and coordinates resolutions for identified issues.
• Orders and tracks unit and patient supplies; maintains PAR levels and purchase records.
• Provides administrative support to the Psychiatric Nurse Unit Manager (PNUM) including audits and reporting.
• Maintains files, policies, and protocol manuals; ensures regulatory compliance and infection control standards.
• Performs additional duties as assigned (5–10%).

Skills

Unit operations

Maintenance requests

Administrative support

Infection control

Performance improvement

Safety

Confidentiality

Customer service

Policies and procedures

Health records

Procurement

Budgetary processes

PM/CQI/Lean

Education

Bachelor's degree in health-related field

2 years’ program support experience in hospital/behavioral health

Tools

Word

Excel

GroupWise

Job description

DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $437.50 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

Unit Coordinator

Job Location:

Address

501 N. 24th Street, Phoenix, AZ 85008

Posting Details

Salary: $23.8197

Grade: 20

Job Summary

Provides administrative support to the Psychiatric Nurse unit Manager (PNUM) including various unit and clinical audits and responsibilities. Conducts daily environmental care rounds on unit to identify dietary, grounds keeping, housekeeping, equipment, safety issues and coordinates resolutions with the respective service or company Identified; Prepares, submits and follows-up on work orders for facility and unit renovations, repair and maintenance requirements; submits regular status reports to PNUM and the Assistant Chief Nursing Officer (ACNO) regarding issues. Responsible for ordering unit and patient supplies; ensuring delivery of supplies, putting supplies away, checking for expiration dates when stocking, maintaining PAR levels and returning unused supplies; Stocking and maintaining office equipment; Maintaining and tracking purchase records, receipts, AFIS, and unit budget with monthly status reports to the PNUM. Maintains cleanliness and order of the treatment rooms, negative pressure/ante room, laundry room, mail room, supply rooms and patient dorm rooms. Monitors unit compliance with regulatory agency and infection control standards; Keeps accurate and orderly files; Maintains policy and protocol manuals.

Job Duties

• Conducts daily environmental care rounds on unit to identify dietary, grounds keeping, housekeeping, equipment, safety issues and coordinates resolutions with the respective service or company Identified; Prepares, submits and follows-up on work orders for facility and unit renovations, repair and maintenance requirements; submits regular status reports to PNUM and the Assistant Chief Nursing Officer (ACNO),
• Responsible for ordering unit and patient supplies; Ensuring delivery of supplies, putting supplies away, checking for expiration dates when stocking, maintaining PAR levels and returning unused supplies; Stocking and maintaining office equipment; Maintaining and tracking purchase records, receipts, AFIS, and unit budget with monthly status reports to the PNUM.
• Provides administrative support to the Psychiatric Nurse Unit Manager (PNUM) including various unit and clinical audits and responsibilities.
• Monitors unit compliance with regulatory agency and infection control standards; Keeps accurate and orderly files; Maintains policy and protocol manuals.
• Other duties as assigned as related to the position (typically 5% - 10%).

Knowledge, Skills & Abilities (KSAs):

Knowledge Of:

• Unit operations.
• Maintenance requests.
• Administrative support.
• Infection control.
• Performance improvement projects.
• Safety.
• Confidentiality.
• Customer service.
• Policies and procedures.
• Health records.
• Procurement.
• Basic budgetary processes and regulatory requirements.
• Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean

Skill In

• Preparing necessary work order requests.
• Analyzing, coordinating, organizing and planning effectively.
• Identifying and correcting environmental deficiencies.
• Oral and written communication skills.
• Performs reliable audits and report preparation.
• Utilizing database such as Word, Excel and Groupwise.

Ability To

• Analyze data.
• Works with little supervision to make decisions.
• Effectively communicate both verbally and in writing, writes reports, manages times, tracks expenditures and prioritizes workload.
• Attend meetings at alternate locations and travel when necessary.
• Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Selective Preference(s)

Bachelor's degree in health related field and 2 years’ experience program support in a hospital or a behavioral health setting.

Pre-Employment Requirements

A State Hospital employee must be able to obtain a valid Level One Fingerprint Clearance Card pursuant to A.RS.

• 41-1758,07. Must possess a valid Arizona driver's license.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

• Affordable medical and dental insurance plans
• Paid vacation and sick time
• 10 paid holidays per year
• Wellness program and plans
• Life insurance
• Short/long-term disability insurance
• Defined retirement plan
• Award winning Infant at Work program
• Credit union membership
• Transit subsidy
• ADHS Student Assistance Pilot Program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin.

Contact Us

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.