Legal Support Supervisor I

State of California; California; On-site; USD 65,000 - 90,000; Full time

Job summary

State of California in Fresno seeks a Legal Support Supervisor I under the Attorney General's Office. You will supervise about 9 legal secretaries and clerical staff, plan and coordinate secretarial support for attorneys and paralegals, and maintain positive relations between staff.

Responsibilities include attendance tracking, leave approvals, and performance appraisals, plus training and recruitment support.

Qualifications

• Supervisory experience in a legal support environment (implied by role).

Responsibilities

• Supervise a staff of legal secretaries and support personnel in Fresno.
• Plan, organize, and coordinate departmental activities and workflow.

Skills

Staff supervision

Motivation

Communication skills

Time management

Professionalism

Confidentiality

Team collaboration

Job description

Under the general direction of the Supervisor I and the immediate supervision of the Legal Support Supervisor II, the Legal Support Supervisor I will supervise approximately a staff of 9 legal secretaries and clerical staff, and related general office services staff in the Fresno Office of the Attorney General. The supervisor will plan, organize, and coordinate the activities of a team of legal secretaries and other support staff providing a variety of secretarial services to a professional staff of attorneys and paralegals; establishes and maintains positive working relationships and effective communication between professional and support staff.
The supervisor will also maintain attendance records, approves absences, and leave usage requests. Prepares probationary reports and annual performance appraisals for employees. Initiates, prepares, reviews, recommends appropriate personnel actions, and participates in corrective interviews as needed. Provides orientation and/or training for new employees. Attends and conducts team meetings. Additional duties include, but are not limited to: Complete ongoing reports and special projects as delegated by the Supervisor I or the Supervisor II such as career counseling, training, and ergonomic evaluations and recruiting and hiring support personnel. The supervisor will also monitor continuing training efforts; and take or recommend appropriate personnel action; and counsel employees.

You will find additional information about the job in the Duty Statement.

Benefit information can be found on the CalHR website and the CalPERS website.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• LEGAL SUPPORT SUPERVISOR I

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to interact effectively and positively with all levels of staff
• Ability to motivate staff
• Inspire good morale, and work cooperatively with others
• Ability to meet deadlines and work under pressure
• Assume responsibility for identifying and resolving issues within span of control
• Demonstrate willingness to assist peers; team secretaries; and clerical staff with their workloads
• Willingness in assuming special and new assignments
• Ability to demonstrate strong communication orally and in writing
• This position requires a high degree of professionalism, good attendance, accuracy, confidentiality and organizational skills