Legal Secretary

State of California; California; In loco; USD 52.000 - 76.000; Tempo pieno

Descrizione del lavoro

The State of California's Sacramento Office is seeking a diligent Legal Secretary to support multiple attorneys and professional staff. You will handle typing, editing, filing, and emailing legal documents, manage calendars, and assist with subpoenas and court appearances, ensuring deadlines are met.

Proficiency with Word, Outlook, Adobe Acrobat and legal software, strong organization, and clear communication are essential for success in this role within a collaborative team environment.

Competenze

• Experience with legal document preparation, filing and proofreading.
• Ability to manage calendars and deadlines for multiple attorneys.
• Proficiency with standard legal software and desktop tools.

Mansioni

• Format and file/e-file legal documents with State and Federal Courts
• Produce case materials using Best Authority software
• Prepare subpoenas and schedule court appearances
• Maintain calendars and handle travel arrangements
• Compose letters and memoranda and assist with overflow work

Conoscenze

Typing

Editing

Calendar management

Attention to detail

Written communication

Strumenti

Word

Best Authority

Microsoft Outlook

Adobe Acrobat

Prolaw

Descrizione del lavoro

Are you ready to be a part of the largest law firm in California? Are you motivated by the opportunity to receive professional hands-on training? As members of a legal support secretarial team, you will perform legal secretarial duties for multiple attorneys/professional staff in the Sacramento Office of the Attorney General. Those duties include, but are not limited to:

• Typing, editing, storing, retrieving, printing, processing, and electronically sending legal documents and pleadings. Using various department supported software such as: Word, Best Authority, Microsoft Outlook, Adobe Acrobat and Prolaw and other desktop technology tools and communication devices.

Common responsibilities include:

• Format and File/E-File legal documents with State and Federal Courts
• Produce case cities utilizing Best Authority software
• Ensure all documents are prepared, proofread, copied and filed/served in accordance with legal requirements, court rules and deadlines
• Comply with state and departmental rules and regulations and office policies and practices
• Compose letters and memoranda
• Maintain a calendar of document due dates and court appearances
• Prepare subpoenas and schedule court reports for depositions
• Make travel arrangements
• Assist with overflow work as requested

You will find additional information about the job in the Duty Statement.

Benefit information can be found on the CalHR website and the CalPERS website.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• LEGAL SECRETARY
• SENIOR LEGAL TYPIST

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Possess good computer skills
• Ability to work independently or in a team environment
• Ability to work cooperatively and tactfully with staff and management
• Ability to demonstrate initiative and willingness to assume increased responsibility
• Ability to write and communicate effectively
• Ability to use tact and discretion in dealing with confidential and sensitive issues
• Possess excellent organization skills
• Ability to demonstrate good attendance and punctuality