Legal Support Specialist

Jones Day; Boston (MA); On-site; USD 75,000 - 90,000; Full time

Job summary

A leading global law firm in Boston seeks a Legal Support Specialist to provide comprehensive legal and administrative support to attorneys. The ideal candidate will have at least 3 years of legal secretarial experience and proficiency in Microsoft Office and Adobe Acrobat. Responsibilities include managing documents, coordinating travel, and handling expense reports. The role offers a salary range of $75,000 - $90,000 with a strong emphasis on attention to detail and superior communication skills. This is a full-time position with standard working hours.

Qualifications

• Proficiency in all Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Must possess strong attention to detail and solid proofreading skills.
• Ability to multitask and set priorities amidst changing demands.

Responsibilities

• Provide secretarial and administrative support to attorneys and paralegals.
• Prepare, proofread, and edit legal documents.
• Manage file organization and new business requests.

Skills

Microsoft Office proficiency

Proofreading skills

Project management

Service orientation

Communication skills

Education

High school diploma or equivalent

Tools

iManage DeskSite

Chrome River

Aderant Expert

Job description

Jones Day is a global law firm with 40 offices in major centers of business and finance throughout the world. Covering 19 countries on five continents, our unique governance system fosters an unparalleled level of integration and contributes to our ranking as one of the best in the world in client service.

Jones Day seeks to employ the most qualified people, capable of delivering superior client service through professional excellence and teamwork, for every position in the Firm. We offer competitive compensation and benefits in a stimulating work environment.

Are you interested in the opportunity to work for a global leading law firm that will give you the experience and exposure you need to build your knowledge and skills as well as advance your career? If you are, then Jones Day may be the firm for you.

Summary of Essential Duties and Responsibilities:

As part of a secretarial team, the Legal Support Specialist is responsible for providing secretarial and administrative support to attorneys, paralegals, and other administrative personnel. Primary responsibilities include preparing, proofreading, and editing legal documents, document formatting, processing new business requests and opening new matters, file management, conference and travel arrangements, expense report processing, time entry, and other duties as required.

Hours for the position are 9:00 AM – 5:00 PM, Monday through Friday, with overtime as required.

Required Qualifications:

• High school diploma or equivalent required.
• Minimum of three (3) years of legal secretarial experience required.
• Proficiency in all Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
• Proficiency in Adobe Acrobat, including converting, editing, and combining files.
• Must possess solid proofreading skills and strong attention to detail.
• Ability to meet deadlines and respond to changing priorities.
• Must have superior administrative competencies including effective verbal and written communication skills.
• Must have strong project management skills, ability to work independently, take initiative, multitask, and set priorities.
• Ability to establish effective working relationships with lawyers, clients, and others outside the Firm.
• Must have strong service orientation and ability to work in a team environment.
• Experience in iManage DeskSite, Chrome River, and/or Aderant Expert is a plus.

Jones Day offers competitive salaries and benefits to all employees. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors. The starting pay scale for this Boston position is $75,000 - $90,000.

Jones Day is an Equal Opportunity Employer