Legal Support Specialist - Fast-Paced Law Firm Assistant

Greenberg Traurig, LLP; Uniondale (NY); Sur place; USD 64 000 - 72 000; Plein temps

Avantages offerts par ce poste

Discretionary bonus

Health insurance with HSA

Short-term disability

Long-term disability

Dental insurance

Vision care

Life insurance

Health Care and Dependent Care FSA

401K

Vacation

Sick time

Employee assistance program

Commuter transit programs

Résumé du poste

Greenberg Traurig, LLP in New York seeks a seasoned Legal Support Specialist to back the Global Restructuring and Special Situations practice. You will coordinate calendars, travel, client files, and billing with precision.

The role requires excellent communication, organization, and the ability to multi-task under deadlines. Regular in-office presence in NY offices is expected, with occasional overtime.

Qualifications

• Extremely organized, detail-oriented, able to multi-task and prioritize their workload.
• The successful candidate should be a self-starter, forward-thinking, action-oriented and focused.
• Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently.
• Strong attention to detail, organizational skills and ability to manage time effectively.
• Requires the ability to work under pressure to meet strict deadlines.
• Excellent verbal and written communication skills.
• Learn quickly to adapt to new situations.
• The ability to respond outside of normal business hours.

Responsabilités

• Manages and maintains busy calendar and schedule appointments.
• Prepares and organizes complex travel arrangements.
• Maintains client files, updates contact lists.
• Conserves attorneys’ time by reading, researching and routing correspondence.
• Monitors, screens, and responds to and distribute incoming communications.
• Processes reimbursement expenses, heavy expenditure reporting and credit card reconciliation.
• Manages invoicing, client billing and collections, time entry.
• Heavy client contact (including with opposing counsel and courts) for coordination and to assist with the management of client relationships.
• Drafts client engagement letters and process conflict checks and new matter requests.
• Assists in business development initiatives and filings, including coordinating events with marketing.
• Maintains legal files (both paper & electronic).
• Assists with filing pleadings with the court and service thereof.
• Assists with preparing fee applications for estate representations.
• Prepares agendas, reviews and preparation of billing invoices, and other administrative duties, as needed by the department.
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned.

Connaissances

Organized

Detail-oriented

Self-starter

Interpersonal skills

Communication

Time management

Under pressure

Flexible hours

Formation

Bachelor's degree or equivalent experience

Outils

Microsoft Office

Document management

AI tools

Description du poste

Greenberg Traurig, LLP in New York seeks a seasoned Legal Support Specialist to back the Global Restructuring and Special Situations practice. You will coordinate calendars, travel, client files, and billing with precision.

The role requires excellent communication, organization, and the ability to multi-task under deadlines. Regular in-office presence in NY offices is expected, with occasional overtime.