Hybrid Legal Support Specialist - Client and Billing Expert

Greenberg Traurig, LLP; New York (NY); Hybrid; USD 97,000 - 109,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Dental insurance

Vision care

Life insurance

FSA / HSA

Job summary

Greenberg Traurig, LLP is seeking a Legal Support Specialist for our New York City, Westchester or Nassau County offices. This hybrid role requires in-office presence for meetings, trainings, and relationship building, and supports the Global Restructuring and Special Situations practice.

The candidate will manage calendars, travel, client files, invoicing, and billing, while coordinating with attorneys and clients to ensure accurate, timely processing of matters and engagements.

Qualifications

• Bachelor's degree or equivalent experience preferred.
• Minimum 5 years of experience as a legal secretary/assistant in a business law practice, bankruptcy focus.
• Proficiency with invoicing and fee applications.
• Experience with office technology and document management systems.

Responsibilities

• Manages busy calendar and schedules appointments.
• Prepares travel arrangements and meetings.
• Maintains client files and contact lists.
• Handles invoicing, client billing and collections, and time entry.
• Drafts engagement letters and processes conflict checks.
• Assists with filings, fee applications, and billing preparation.
• Supports business development initiatives and event coordination.

Skills

Highly organized

Detail-oriented

Strong written/verbal communication

Team collaboration

Ability to multitask

Time management

Education

Bachelor's degree or equivalent experience

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

Greenberg Traurig, LLP is seeking a Legal Support Specialist for our New York City, Westchester or Nassau County offices. This hybrid role requires in-office presence for meetings, trainings, and relationship building, and supports the Global Restructuring and Special Situations practice.

The candidate will manage calendars, travel, client files, invoicing, and billing, while coordinating with attorneys and clients to ensure accurate, timely processing of matters and engagements.