Legal Support Assistant

Seyfarth Shaw LLP; Los Angeles (CA); Hybrid; USD 70,000 - 101,000; Full time

Benefits offered by this job

health insurance

401(k)

Paid time off

Job summary

Seyfarth Shaw LLP, based in Los Angeles, is seeking a Litigation Legal Support Assistant for its Labor and Employment practice. The role is a hybrid schedule with in-office work three days per week, located in Century City and surrounding offices.

You will support attorneys with drafting, filing, document management, and client communications, leveraging Firm systems and technology to maintain efficiency and confidentiality.

Qualifications

• 3-5 years of litigation legal assistant experience required.
• Labor and Employment experience preferred.
• Strong proofreading skills with attention to grammar.
• Proficient in Microsoft Word, Outlook and Excel.

Responsibilities

• Input, revise, and finalize correspondence and documents for attorneys.
• File federal and state documents, including e-filing and service of process.
• Proofread for formatting, spelling and grammar accuracy.
• Coordinate travel, meetings and time entries for attorneys.
• Prepare expense reports and manage invoices and payments.
• Open new files and handle client intake and conflicts checks.

Skills

Proofreading

MS Office

Legal terminology

Time management

Tools

Carpe Diem

Elite

iManage

Chrome River

Forte

Job description

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As a Litigation Legal Support Assistant, you will provide a variety of legal assistant and administrative duties for assigned attorneys in our Labor and Employment practice. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

Daily Schedule: 8:30 am - 5:00 pm OR 9:00 am - 5:30 pm; hybrid schedule: 3 days in office/week

This position is based out of our Century City office: 2029 Century Park East, Suite 3500, Los Angeles, CA 90067

The Day-To-Day

On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:

• Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.
• File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case “shell” documents for use by attorneys.
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
• Proofread documents and check for appropriate formatting, spelling and grammar.
• Maintain good public relations with clients.
• Review all incoming mail, distribute to teams as needed and upload to the DMS.
• Prepare documents and packages for mail, messenger and overnight delivery.
• Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
• Enter attorney time. Send time entry reminders.
• Assist with review and edit of bills as necessary.
• Schedule appointment and make arrangements for meetings, conferences and travel.
• Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.
• Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services).
• Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members’ attorneys.
• Other duties and projects as assigned.

You Have

• 3-5 years of litigation legal assistant experience required, Labor and Employment experience preferred
• Recent experience at a large, national firm.
• Strong proofreading skills, attention to detail and solid grammar/spelling skills.
• High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
• Legal citation and legal terminology expertise.
• Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte or similar technology.
• The ability to organize, prioritize and meet the demands off multiple attorney assignments.
• Flexibility to work overtime occasionally.
• Good attendance and punctuality

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With approximately 1,000 lawyers across 19 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Location Specific Language

Seyfarth will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Qualified applicants with arrest or conviction records will be considered for Employment in accordance with the following laws if applicable, the Los Angeles County Fair Chance Ordinance for Employers, the Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act.

Seyfarth Shaw believes that conviction records may have a direct, adverse, and negative relationship to the following job duties: accessing company property, information, assets, and products; accessing client data or confidential information, and partnering and regularly working with or supervising other Seyfarth employees and interacting with Seyfarth clients.

The salary range for this role is $70,000 - $101,000 annually, which is based on a 37.5 hour work week. This range is only applicable for jobs to be performed in Century City. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

#LI-Hybrid

#LI-DNP

This position is based in Los Angeles, CA 90067