Legal Support Assistant - Labor and Employment

Seyfarth Shaw LLP; Chicago (IL); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

401(k) plan

Paid time off

Job summary

Seyfarth Shaw LLP is seeking a Legal Support Assistant in the Labor and Employment department in Chicago. The role involves drafting and proofreading legal documents, managing invoices, and keeping client files organized to support attorneys and paralegals.

You will interact with leadership and staff, requiring confidentiality and strong attention to detail. Prior litigation experience and proficiency with InTapp/Aderant are preferred.

Qualifications

• 5-7 years of experience as a Legal Support Assistant with emphasis in litigation preferred.
• Labor and Employment experience is a plus.
• Excellent proofreading and attention to detail required.
• Proficient with Microsoft Word, Outlook, Excel.
• Ability to organize and prioritize multiple attorney assignments.

Responsibilities

• Draft, revise, and finalize legal documents and correspondence.
• Proofread for formatting, spelling and grammar accuracy.
• Manage vendor invoices and travel arrangements.
• Handle client/matter forms and conflicts checks.
• Maintain and organize client and general files.

Skills

Legal support

Litigation experience

Proofreading

Microsoft Office

70 wpm typing

Legal terminology

Tools

InTapp

Aderant

iManage/DMS

Chrome River

Forte

Job description

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As a Legal Support Assistant in the Labor and Employment department, you will perform a variety of secretarial and/or administrative duties for assigned attorneys. You will interact with colleagues in a team setting and uphold the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

The Day-To-Day

On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:

• Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents
• Use a high degree of proficiency with PACER and e-filing procedures
• Proofread documents and check for appropriate formatting, spelling and grammar
• Receive, review and print electronic faxes. Deliver paper faxes as necessary
• Sort, date and read incoming mail. Prepare documents and packages for mail, messenger and overnight delivery
• Prepare expense reports, manage vendor invoices, mailings, and travel arrangements
• Complete client/matter forms. Request conflicts of interest checks. Open new files
• Maintain all client and general files. Conduct periodic review for possible storage of old files and prepare files to be closed
• Coordinate and follow through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services)
• Provide overflow assistance and secretarial support for LSA Team Members’ attorneys and paralegals
• Other duties and projects as assigned

You Have

• 5-7 years of experience as a Legal Support Assistant with an emphasis in litigation preferred. Labor and Employment experience is a plus.
• Ability to manage vendor invoices
• Proofreading, attention to detail and solid grammar/spelling skills a must
• High degree of proficiency with Microsoft programs (Word, Outlook, Excel)
• Typing speed/accuracy: 70 wpm with accuracy
• Legal citation and legal terminology expertise
• Familiarity with InTapp, Aderant, iManage/DMS, Chrome River, Forte or similar technology
• The ability to organize, prioritize and meet the demands of multiple attorney assignments
• Flexibility to work overtime occasionally
• Good attendance and punctuality

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With approximately 1,000 lawyers across 19 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Location Specific Language

The salary range for this role is $80,000 to $90,000 annually, which is based on a 35-hour work week. This range is only applicable for jobs to be performed in Chicago. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

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This position is based in Chicago, IL 60606