Legal Support Assistant

Seyfarth Shaw LLP; New York (NY); Hybrid; USD 93,000 - 104,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Seyfarth Shaw LLP in New York, NY seeks a Legal Support Assistant to provide secretarial and administrative support for a fast-paced Labor & Employment practice.

You will draft and finalize routine legal documents, manage complex calendars, coordinate depositions, and maintain client files while upholding confidentiality and professionalism. 4–5 years of legal assistant experience and strong proofreading, MS Office proficiency, and familiarity with industry software are required.

Qualifications

• A minimum of 4-5 years of legal assistant experience.
• Strong proofreading skills, attention to detail and solid grammar/spelling skills.
• High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
• Legal citation and legal terminology expertise.
• Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte or similar technology.
• The ability to organize, prioritize and meet the demands of multiple attorney assignments.
• Flexibility to work overtime occasionally.
• Good attendance and punctuality.

Responsibilities

• Draft, input, revise and finalize routine correspondence, memoranda and other legal documents.
• Proofread documents and check for formatting, spelling and grammar.
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
• Complete client/matter forms, request conflicts checks, open new files and maintain files.
• Manage multiple partner-level attorneys and calendars; coordinate depositions, mediations and client meetings.

Skills

Legal experience

Proofreading

MS Office

Legal terminology

Industry software

Tools

Carpe Diem

Elite

iManage

Chrome River

Forte

Job description

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

The Legal Support Assistant performs a variety of secretarial and/or administrative duties for assigned attorneys working in a fast paced Labor & Employment practice. This position interacts with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

The Day-To-Day

On any given day, you will:

• Draft, input, revise and finalize routine correspondence, memoranda and other legal documents.
• Proofread documents and check for appropriate formatting, spelling, grammar and context.
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
• Complete client/matter forms, request conflicts of interest checks, open new files and maintain all client and general files.
• Manage multiple partner level attorneys and associates. Maintain and support complex partner level and attorney and team calendars and schedules. Coordinate and manage depositions, mediations, client meetings, team meeting schedules and calls.
• Maintain client contact information.
• Maintain electronic client and general files. Review incoming mail, ensure client documents and emails are properly uploaded and filed to the DMS system, Kiteworks, Seyfarth Link, etc.
• Prepare documents and packages for mail, messenger, and overnight delivery
• Enter attorney time and send time entry reminders
• Coordinate and follow through on requests and projects with other support departments (e.g. word processing, receptionists, assist with client billing, records clerks, office services, conflicts department, finance, etc.)
• Prepare and process expense reports, and vendor invoices in Chrome River.
• Schedule attorney appointments/client meetings, prepare agendas, coordinate conferences and travel arrangements.
• Complete other duties and projects as assigned.

You Have

• A minimum of 4-5 years of legal assistant experience.
• Strong proofreading skills, attention to detail and solid grammar/spelling skills.
• High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
• Legal citation and legal terminology expertise.
• Familiarity with Carpe Diem, Elite, iManage, Chrome River, Forte or similar technology.
• The ability to organize, prioritize and meet the demands of multiple attorney assignments.
• Flexibility to work overtime occasionally.
• Good attendance and punctuality.

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With approximately 1,000 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Location Specific Language

The salary range for this role is $93,000 to $104,000 annually, which is based on a 35-hour work week. This range is only applicable for jobs to be performed in New York. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

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This position is based in New York, NY 10018