Legal Services Senior Coordinator

The Ohio State University Wexner Medical Center; Columbus (OH); On-site; USD 37,000 - 48,000; Full time

Job summary

The Ohio State University Office of Legal Affairs is seeking a Legal Services Senior Coordinator to provide essential administrative and project support to in-house counsel. The role includes independent review of documents such as contracts and confidential correspondence, plus organizing files and assisting with travel and meeting logistics.

Responsibilities span greeting visitors, answering phones, screening inquiries, and coordinating travel, meetings, and supplies.

Qualifications

• High School diploma or GED.
• Two (2) years of relevant experience required.

Responsibilities

• Greet visitors and answer phones; screen and route calls.
• Open and route office mail; establish and maintain physical and electronic files.
• Coordinate travel and prepare travel documents per university policy.
• Plan meetings, conferences, and arrange catering, equipment, and rooms.
• Provide back-up support to other staff as needed.

Skills

Communication skills

Word processing

Proofreading

Teamwork

Time management

Education

High school diploma or GED

2-year college degree or equivalent

Tools

Microsoft Office

Excel

PowerPoint

Word

Job description

Job Title: Legal Services Senior Coordinator

The Office of Legal Affairs for The Ohio State University provides legal counsel and representation to the University and all of its component parts, including the Board of Trustees, the President, Provost, The Ohio State University Wexner Medical Center, as well as faculty and academic departments, the Office of Research, Athletics, the Office of Human Resources, among many others. The office's scope of work is wide-ranging, touching on nearly every area of law, including litigation, labor and employment law, constitutional law, civil rights law, construction and public contracting, business transactions, and more. The position of Legal Services Senior Coordinator is integral to this important work, and we seek an individual who is motivated and invested in becoming a part of the team and a true partner to the attorneys and other staff of the office. The position requires someone who is detail-oriented, reliable, and organized. Critical to this role is the ability to anticipate needs proactively, to follow through with projects, to coordinate and communicate effectively with others, and to prioritize job responsibilities. Must have the ability to work both independently and on teams. The work is varied and includes administrative as well as project-oriented responsibilities. The role provides comprehensive office support for in-house counsel and includes performance of legal duties and support such as independent review of schedules and regularly required to use self-discretion to modify as needed to ensure prioritization of time sensitive matters. Support legal staff through independent comparison of new and existing documents, including but not limited to business contracts, employment agreements and confidential correspondence, to help discern authorization for approval and signature. Support legal staff through project and document management by drafting proposed completed project for attorney and/or supervisor review and use. Support office through responsible management of university resources as it relates to office supply needs and to independently discern office needs and fulfill as needed. The position also entails more general office duties, such as greeting visitors and answering phones, screening and routing calls; responding to inquiries, including routine questions from clients; opening and routing office mail, as appropriate; establishing and maintaining physical and electronic files, including case management systems; coordinating travel and preparing travel documents in accordance with University travel policies; planning meetings and conferences; and arranging catering, equipment and rooms. May supervise student employees and provide back-up assistance to other staff members.

Required Qualifications:

• High School diploma or GED.
• Two (2) year of relevant experience required.

Desired Qualifications:

• A 2-year college degree or equivalent combination of education and experience;
• Four to six (4-6) years in an office setting, preferably a legal setting with litigation and document editing experience, as well as knowledge of legal terminology, procedures and formats;
• proven work ethic with the ability to work independently or on a team;
• must be responsible, reliable, punctual, flexible, detail-oriented, organized, able to prioritize and think independently, be proactive in the management of job responsibilities and work collaboratively in a fast paced environment;
• strong communications skills;
• excellent word processing and proof-reading skills;
• proficient with Microsoft Office software including Excel, Power Point and Word.

Function: Legal and Compliance

Sub-function: Legal Services

Career Band: Individual Contributor - Technical

Career Level: T3

Additional Information: The Target Hiring Range for this position is $26.78 to $34.95 per hour.

Ohio State will not sponsor applicants for work visas for this position.

Location: Gateway C (0863)

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including:

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

The university is an equal opportunity employer, including veterans and disability.

Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.