Legal Secretary, Litigation

Aligned Solutions; West Palm Beach (FL); On-site; USD 48,000 - 70,000; Full time

Job summary

Aligned Solutions in West Palm Beach, FL is seeking a Litigation Legal Support Specialist to join our in-office team, supporting attorneys on complex litigation matters. The role emphasizes high-level administrative and legal support, document management, case filing, and coordination with clients, courts, and opposing counsel, while maintaining confidentiality and professionalism.

A proactive, organized candidate with strong communication skills and the ability to manage competing priorities

Qualifications

• Experience providing high-level administrative and legal support in litigation.
• Strong organizational and communication skills.
• Ability to manage multiple priorities with discretion and professionalism.
• Proactive, detail-oriented and client-service focused.

Responsibilities

• Coordinate the preparation, editing, proofreading, formatting, and processing of legal documents, including correspondence, memoranda, pleadings, and other litigation-related materials.
• Maintain and organize electronic and paper legal files in accordance with established procedures.
• Update case information and scan, organize, and maintain case documentation.
• Coordinate document deliveries and track final and executed documentation.
• Manage incoming telephone calls for assigned attorneys, appropriately handling inquiries, taking messages, and directing communications.
• Communicate professionally with clients, opposing counsel, courts, and other external parties.
• Collaborate with paralegals, administrative support professionals, and other members of the legal support team.
• Identify and utilize appropriate firm resources to efficiently address attorney and client needs.
• Assist with overflow assignments, team initiatives, and special projects as needed.

Skills

Litigation support

Document management

Paralegal coordination

Client communication

Education

Bachelor's or Associate degree in legal studies

Tools

Microsoft Office

Legal case management software

Job description

Litigation Legal Support Specialist

Location: West Palm Beach, Florida
Work Arrangement: In-Office
Practice Area: Litigation

The Opportunity

A prominent law firm is seeking an experienced Litigation Legal Support Specialist to join its West Palm Beach office. This is a confidential search for a highly skilled legal support professional who thrives in a fast-paced, deadline-driven environment and is comfortable supporting attorneys on sophisticated litigation matters.

The ideal candidate is proactive, highly organized, detail-oriented, and capable of managing competing priorities with discretion and sound judgment. Strong communication and problem-solving skills are essential, along with a client-service mindset and the ability to anticipate attorney and team needs.

This position is based in the firm’s West Palm Beach office and requires regular in-office presence for day-to-day operations, team collaboration, training, and relationship building.

Position Summary

The Litigation Legal Support Specialist will provide high-level administrative and legal support to a team of attorneys. The position encompasses complex document preparation and processing, case and file management, attorney administrative support, and coordination with clients, courts, opposing counsel, and internal teams.

The successful candidate will take ownership of the day-to-day professional support needs of assigned attorneys while maintaining a high degree of accuracy, responsiveness, professionalism, and confidentiality.

Flexibility to work overtime as business needs require is expected.

Key Responsibilities

• Coordinate the preparation, editing, proofreading, formatting, and processing of legal documents, including correspondence, memoranda, pleadings, and other litigation-related materials.
• Maintain and organize electronic and paper legal files in accordance with established procedures.
• Update case information and scan, organize, and maintain case documentation.
• Coordinate document deliveries and track final and executed documentation.
• Manage incoming telephone calls for assigned attorneys, appropriately handling inquiries, taking messages, and directing communications.
• Communicate professionally with clients, opposing counsel, courts, and other external parties.
• Collaborate with paralegals, administrative support professionals, and other members of the legal support team.
• Identify and utilize appropriate firm resources to efficiently address attorney and client needs.
• Assist with overflow assignments, team initiatives, and special projects as needed.