Legal Secretary / Legal Assistant

Jobot; Baltimore (MD); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Healthcare premium coverage

Competitive salary

Collaborative culture

Downtown office with transit access

Strong work-life balance

Job summary

Jobot in Baltimore is seeking two experienced Legal Secretaries/Legal Assistants to support Transactional and Litigation teams focusing on corporate/real estate matters and court filings.

Ideal candidates bring 5–10+ years of legal support, proficiency in Word/Outlook/Excel, and strong organizational skills to manage deadlines and documents with clients and attorneys. Downtown office with collaborative culture and competitive compensation.

Qualifications

• 5–10+ years of experience as a legal secretary or legal assistant at a law firm.
• Transactional work (corporate and/or real estate) or litigation experience.
• Advanced skills in Word, Outlook, and Excel, including complex formatting, redlining, and document comparison.
• Excellent organization and attention to detail, with the ability to manage multiple attorneys and deadlines.
• Professional, proactive, and comfortable working closely with clients and attorneys.
• Experience with document management and timekeeping systems is a plus.

Responsibilities

• Prepare, format, and revise transactional documents (purchase/sale agreements, leases, loan documents, operating agreements, corporate resolutions).
• Manage closing checklists, signature pages, and closing binders; coordinate document execution and distribution.
• Prepare and file entity formation and corporate maintenance documents with state agencies.
• Coordinate with title companies, lenders, opposing counsel, and clients to keep deals on schedule.
• Track deadlines, manage attorney calendars, and keep files organized.
• For Litigation: prepare and format pleadings, motions, discovery and other documents; e-file and serve in state/federal courts; calendar deadlines and deposits; organize case files and exhibits; communicate with courts and clients.

Skills

5–10+ years experience

Legal secretary

Transactional work

Litigation

Microsoft Word

Outlook

Excel

Organization

Client coordination

Tools

Document management systems

Job description

Legal Secretary / Legal Assistant

$75000 - $85000 per year | Baltimore, MD | On-site | Permanent

Legal Secretary / Legal Assistant – Transactional and Litigation (2 Openings) | Baltimore, MD

A bit about us:

Our client is a well-established regional law firm based in downtown Baltimore. For decades it has given sophisticated legal advice and a high level of personal attention to clients ranging from startups and closely held businesses to public companies and multistate enterprises. The firm has strong practices in corporate and business transactions, commercial real estate, litigation and dispute resolution, estates and trusts, and tax. Its work reaches well beyond Maryland, including national and international matters. Its attorneys are regularly recognized by Best Lawyers, Super Lawyers, and Martindale-Hubbell.

The firm’s work is serious, but the culture isn’t stuffy. Attorneys and staff are accessible and collaborative, and they work together across practice groups. Staff are treated as part of the team

Why join us?

• The firm covers 90% of employee healthcare premiums
• Competitive salary based on your experience
• You’ll work closely with experienced attorneys on complex, high-value corporate, real estate, and litigation matters
• The culture is collaborative and inclusive, with cross-practice teamwork and a client-first approach that includes the professional staff
• The firm respects work-life balance, which is a big reason it keeps its people for the long haul
• The office is downtown with easy access to the Harbor area, restaurants, and transit
• It’s a stable firm with a long track record, where you’ll be known and valued instead of being a number at a mega-firm

Job Details

Our client is hiring two experienced Legal Secretaries/Legal Assistants. One will support the Transactional group (Corporate/Real Estate). The second will support either the Litigation group or the Transactional group, depending on the candidate’s background and the firm’s needs. Candidates with experience in either area are encouraged to apply.

Responsibilities – Transactional (Corporate/Real Estate):

• Prepare, format, and revise transactional documents, including purchase and sale agreements, leases, loan documents, operating agreements, and corporate resolutions
• Manage closing checklists, signature pages, and closing binders. Coordinate document execution and distribution
• Prepare and file entity formation and corporate maintenance documents with state agencies
• Coordinate with title companies, lenders, opposing counsel, and clients to keep deals on schedule
• Track deadlines, manage attorney calendars, and keep files organized

Responsibilities – Litigation:

• Prepare, format, and proofread pleadings, motions, discovery, correspondence, and other litigation documents
• E-file and serve documents in state and federal courts (Maryland Judiciary MDEC and PACER/CM-ECF)
• Calendar court deadlines, hearings, and depositions. Manage attorney schedules
• Organize case files, exhibits, and trial and hearing materials
• Communicate with courts, clients, court reporters, and opposing counsel

Qualifications:

• 5–10+ years of experience as a legal secretary or legal assistant at a law firm
• Strong background in transactional work (corporate and/or real estate) or litigation
• Advanced skills in Microsoft Word, Outlook, and Excel, including complex document formatting, redlining, and document comparison
• Excellent organization and attention to detail, with the ability to manage multiple attorneys and deadlines
• Professional, proactive, and comfortable working closely with clients and attorneys
• Experience with document management and timekeeping systems is a plus

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.